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sharingsunshine
Level 2

Ran my most recent payroll and took the funds out of the wrong bank account. I tried to delete the last p/r check and it says I can't. Taxes have been paid. What to do?

I have two bank registers and when I ran payroll the drop down was set to the wrong bank account. I am using QBO.
Solved
Best answer August 16, 2021

Best Answers
JenoP
QuickBooks Team

Ran my most recent payroll and took the funds out of the wrong bank account. I tried to delete the last p/r check and it says I can't. Taxes have been paid. What to do?

I'd be glad to help with your question about payroll, sharingsunshine.

 

Processed and completed Direct Deposit paychecks can no longer be deleted. Although you can create a journal entry so can you can move the amount to the correct bank. You have an option to either combine all of the employees' paycheck totals into one journal entry or create a separate transaction for each employee.

 

You can also run a payroll report (Payroll Summary, Payroll Summary by Employee, or Payroll Details) to make sure the amounts are accurate. Then, follow these steps to create a journal entry: 

 

  1. Click the + New button on the left panel.
  2. Select Journal Entry.
  3. Under the Journal date, enter the paycheck date.
  4. Enter all the details of the journal entry. You can also reach out to your accountant to make sure that you're using the right accounts.
  5. Click Save.

 

Once done, follow the steps in this article on how to edit the bank account for payroll:

 

  1. Go to the Gear icon and select Payroll Settings.
  2. Click Preferences, then select Accounting Preferences.
  3. Go to the drop-down list for Checking Account, then select the correct account.

 

Feel free to visit our Employees and payroll taxes page for additional reference when processing payroll in QBO.

 

Don't hesitate to ask more questions if ever you need more help with QuickBooks. We'll make sure everything is sorted out. 

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2 Comments 2
JenoP
QuickBooks Team

Ran my most recent payroll and took the funds out of the wrong bank account. I tried to delete the last p/r check and it says I can't. Taxes have been paid. What to do?

I'd be glad to help with your question about payroll, sharingsunshine.

 

Processed and completed Direct Deposit paychecks can no longer be deleted. Although you can create a journal entry so can you can move the amount to the correct bank. You have an option to either combine all of the employees' paycheck totals into one journal entry or create a separate transaction for each employee.

 

You can also run a payroll report (Payroll Summary, Payroll Summary by Employee, or Payroll Details) to make sure the amounts are accurate. Then, follow these steps to create a journal entry: 

 

  1. Click the + New button on the left panel.
  2. Select Journal Entry.
  3. Under the Journal date, enter the paycheck date.
  4. Enter all the details of the journal entry. You can also reach out to your accountant to make sure that you're using the right accounts.
  5. Click Save.

 

Once done, follow the steps in this article on how to edit the bank account for payroll:

 

  1. Go to the Gear icon and select Payroll Settings.
  2. Click Preferences, then select Accounting Preferences.
  3. Go to the drop-down list for Checking Account, then select the correct account.

 

Feel free to visit our Employees and payroll taxes page for additional reference when processing payroll in QBO.

 

Don't hesitate to ask more questions if ever you need more help with QuickBooks. We'll make sure everything is sorted out. 

sharingsunshine
Level 2

Ran my most recent payroll and took the funds out of the wrong bank account. I tried to delete the last p/r check and it says I can't. Taxes have been paid. What to do?

Thanks for the help and the quick reply.

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