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cindyz99
Level 1

E-file missing 1099s

I e-filed my 1099s before the deadline.  This week I realized that two of my vendors were not part of my e-file.  I resolved the issue that kept them off the e-file.  Can I e-file again for just their 1099s?

Solved
Best answer February 13, 2020

Best Answers
Catherine_B
QuickBooks Team

E-file missing 1099s

Yes, you can e-file the additional 1099s, cindyz99.

 

We can process and e-file contractor's 1099 forms the usual way. Just a heads up, each sent form or batch will be charged separately to your account. Let's also make sure that before submitting them, the information and accounts are correctly set up. 

 

If you want to access previously filed forms at any time and for recording purposes, you can save (download) or print copies of your 1099s.

 

Here's how:

  1. Log in to your 1099 E-file Service account
  2. Under step 2 click Download and print copies for your records
  3. Follow the onscreen instructions until you'll reach the Download You 1099 Forms screen.
  4. Select to either Print For Contractors or Print For Your Records

I'm just around the corner if you need anything else. Leave a reply below and I'll keep an eye on it. 

View solution in original post

17 Comments 17
Catherine_B
QuickBooks Team

E-file missing 1099s

Yes, you can e-file the additional 1099s, cindyz99.

 

We can process and e-file contractor's 1099 forms the usual way. Just a heads up, each sent form or batch will be charged separately to your account. Let's also make sure that before submitting them, the information and accounts are correctly set up. 

 

If you want to access previously filed forms at any time and for recording purposes, you can save (download) or print copies of your 1099s.

 

Here's how:

  1. Log in to your 1099 E-file Service account
  2. Under step 2 click Download and print copies for your records
  3. Follow the onscreen instructions until you'll reach the Download You 1099 Forms screen.
  4. Select to either Print For Contractors or Print For Your Records

I'm just around the corner if you need anything else. Leave a reply below and I'll keep an eye on it. 

Non_Profit_Matt
Level 1

E-file missing 1099s

Hi Catherine,

 

I have run into this same issue - just realized a few vendors were left out of our initial 1099 processing due to some exclusions in account mapping. 

 

I proceeded with your advice to file the missing 1099s by processing the "usual way", but with the original error fixed. Unfortunately, when I get to the "review" step, all of the vendors for which we have already and accurately filed for, are showing up again, along with the two that were errantly excluded. I am concerned that if I move forward like this, I will double-report the income for all of vendors for which we already filed correctly.

 

Is my assumption correct? Is there an easy way to exclude all of the vendors for whom I have already filed?

 

Thank you so much for your attention.

Matt

 

 

katherinejoyceO
QuickBooks Team

E-file missing 1099s

Hello there,@Non_Profit_Matt

 

Thanks for joining this thread. Yes, your assumption is correct and I'm here to help you exclude all the vendors which are already filed. 

 

While you're still on the Prepare 1099's page, go back to the "Contractors" step by clicking the Back button at the bottom.

 

From there, click the Add from Vendor list just above the Action column. This will let select the vendor you only want to include in the filing. Simply uncheck those you want to exclude. Then, proceed to review and file the forms. 

 

I've added an article that you can read through for your future reference: Create a 1099 report for vendors and vendor payments. It helps you prepare reports that will show what you paid them. 

 

Please let me know if you have other concerns. I'm always around to help.

Non_Profit_Matt
Level 1

E-file missing 1099s

Hi QBO Team,

 

I followed the follow instructions! I was ready to file, and ordered an additional kit from Intuit to make this easy, but I was just informed by the marketplace that this is no longer available.

 

I've always used automated services for this, so I am kind of at a loss. I believe I can use the free forms from the IRS website, but I've always used your automated service with previous clients. Is it possible to simply use the blank forms from the IRS website, from the "print 1099s" window? Can someone please walk me through the steps (from printing to final submission) for filing additional, missed 1099s?

 

Thank you VERY much.

Matt

Non_Profit_Matt
Level 1

E-file missing 1099s

Hi QB Team,

 

I followed the instructions, and was able to proceed with only the vendors which were originally left out. Since the e-file deadline has passed, I opted to "print & file", and ordered a packet from Intuit Marketplace, but unfortunately they just informed me that the 2019 forms are not available anymore.

 

Can I use the downloadable forms directly from the IRS site? If so, can someone please detail the steps from printing with these, to submitting/filing/mailing manually, or direct me to a thorough resource? I've only ever used QB e-file and automated services, so that would be super helpful. Further, I'd just like to confirm that there is no difference in process for this situation - additional missing forms/vendors that were left out of our original filing.

 

Thanks so much for the help!

Matt

 

 

LieraMarie_A
QuickBooks Team

E-file missing 1099s

Hi there, @Non_Profit_Matt.

 

Yes, you may use the downloadable forms from the IRS site.

 

You can print the Information Sheet for your reference to enter the information to the writable 1099 form from IRS. Let me guide you how.

 

  1. Go to Expenses and select the Vendors tab.
  2. Choose Prepare 1099s.
  3. Click Continue your 1099s.
  4. Follow the steps to prepare 1099s until you're on Step 4 - Review.
  5. Click the Print Information Sheet button.

 

Once done, you can use the information sheet as your guide. Then, you may print and mail your 1099s. 

 

Please let me know if you need further assistance. Have a great day.

Non_Profit_Matt
Level 1

E-file missing 1099s

@LieraMarie_A 

 

Thanks for the info! I checked the information sheet and it doesn't provide everything I'm looking for. It simply summarizes the vendors and amounts. Can someone walk me through packaging and mailing of the materials, once I've printed them through QBO?

 

Thank you.

JoesemM
Moderator

E-file missing 1099s

Thanks for getting back to us, @Non_Profit_Matt.

 

The steps provided by my colleague @LieraMarie_A is we're you can prepare you're 1099. If you wish to print and mail them, I recommend checking the link below for more details, please go to page 7 of this IRS article to know the different mailing addresses: General Instructions for Certain Information Returns.

 

Also, for the packaging of the 1099 form, you can contact directly to IRS for further instructions.

 

You can read these articles for more details about 1099:

 

I'm always here if you need further help about 1099s. Have a great rest of the day!

serenep
Level 1

E-file missing 1099s

I was only able to file for one contractor.  I need to file another one and I can't seem to do that. 

 

SashaMC
Moderator

E-file missing 1099s

Welcome to the QuickBooks Community, serenep. It will be my pleasure to assist you here. As mentioned by my colleague above, here are the steps to boycott vendors that are already filed:

  1. From the Prepare 1099's page, return to the Contractors steps by clicking the Back button.
  2. Above the Action column, select Add from Vendor list.
  3. Unselect the vendors you want to remove from the filing.
  4. Proceed with reviewing and filing the forms.

You can refer to this article to learn more about the 1099 report for vendors and payments. Please let me know if you have any questions or need additional assistance. My team and I will be here to help you always. Take care!

lizbeck1106
Level 1

E-file missing 1099s

I am trying to file a missing 1099. I followed these instructions, but when I get to the e-file service, the missing contractor is not listed, only the originally filed contractors. Can you help?

lizbeck1106
Level 1

E-file missing 1099s

I followed these instructions but there is no action column for me to select or deselect. Help?

RoseJillB
QuickBooks Team

E-file missing 1099s

Thank you for joining the thread, @lizbeck1106. I’ll help you with sorting out your concern regarding filing 1099s for missing contractors in QuickBooks Online (QBO).

 

To help isolate the issue you can try the steps below:

 

  1. Log out and Log in back into your QuickBooks Online account.
  2. Then proceed to Step 4: E-file your 1099s from the article: Create and file 1099s using QuickBooks Online to e-file the 1099s for your missing contractors.

 
If the issue persists, you can check out this article for a detailed step-by-step process of fixing missing contractors or wrong amounts on 1099s.

 

Once done with e-filing 1099s to the IRS, you can also check your filing status anytime in QuickBooks Online by simply following the steps below:

 

  1. Go to QuickBooks Online.
  2. From left navigation pane, select Taxes menu and click Payroll Tax.
  3. Select 1099 Filings.
  4. Under Filing status, you can view the status of the e-filing.
  5. Select View 1099 to view PDF copy.

 

Let me know if you need further assistance with tax forms. The Community is always here to make sure your concerns are addressed. Have a great day!

nfolta
Level 1

E-file missing 1099s

How many times can 1099s be efiled in Quickbooks online?  I am still trying to get W-9s from people.  I have filed my original batch before the deadline.  Now I have 7 completed but still waiting on 9. Also, can they still be efiled after the 1/31 deadline? Can I do a batch for 7 now and the rest when they are received?

Ethel_A
QuickBooks Team

E-file missing 1099s

Welcome to the Community, @nfolta.

 

I'm here to share information about e-filing 1099 deadline.

 

For the 1099s you have filed, you can check the filing status.

 

Here's how:

 

  1. Go to Taxes, then 1099 filings.
  2. View the status of the e-filing under Filing status. Below is the list of statuses and what they mean:
  • Not Submitted: You haven't e-filed Form 1099-NEC or 1099-MISC with the IRS. You can continue revising it.
  • Submitted: You have e-filed the form to the IRS. Note: If you need to revise it, you may need to file a manual amendment. Use these IRS instructions and form to do so.
  • Received by IRS: The IRS has received your form and is either processing it or has already processed and approved it. Customers who have submitted their 1099 E-File forms will receive a confirmation email approximately a week after the IRS accepts and confirms submissions. You may not receive this confirmation until the middle of January or later.
  1. Select View 1099 to view a PDF copy.

 

After January 31, 2023, you can still file 1099, thus absolutely. To prevent being late to the IRS, the sooner you can file the remaining 1099s, the better.

 

Additionally, you can check this article to learn more about E-fling 1099 in QuickBooks Online: Create and file 1099s with QuickBooks Online. This also contains frequently asked questions about 1099.

 

Feel free to click the Reply button below if you have questions about E-filing 1099. I'm always here to help. Have a great day.

ZYG3
Level 1

E-file missing 1099s

Hi,

 

I tried that you said but all contractors come and there is no selection. I unchecked the track 1099 box and now I can see the contractor only I need to file. I havent filed yet, do you think that is a good idea to prevent duplicate filing for old ones?  I will check the 1099 box after I finish the filing.

AileneA
QuickBooks Team

E-file missing 1099s

Hello, ZYG3. 

 

Thanks for updating us on the steps you've performed. The reason why you need to tick the 1099 box is to keep track and identify those who are eligible to file 1099 forms. You can uncheck the checkbox and choose the particular contractors you want to file.  

 

Also, if you used a credit card, debit card, gift card, or PayPal to pay your vendors. These transactions are excluded from the 1099 calculations.
 

To prevent duplicates, the next time you file 1099, just choose the contractors who were not included in the previous one. 

 

You can complete the process starting on this article's Step 4 section: Create and file 1099s using QuickBooks Online

 

I'm only a post away if you need more help in managing your 1099. It's always my pleasure to help you out again.

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