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Employee Reimbursement via Direct Deposit

I am using QuickBooks Desktop Pro 2019 and want to make direct deposit for employee reimbursements.   All the answers I see online are for other versions of quickbooks.


Any ideas

1 Comment 1

Employee Reimbursement via Direct Deposit

It's my pleasure to help you, LPFINCH.


I can help you make direct deposit for employee reimbursements in QuickBooks Desktop. I'd be happy to walk you through the process by following the steps provided below.


To add a new payroll item, here's how:

  1. Click Lists on the top menu bar.
  2. Select Payroll Item List.
  3. Select the Payroll Item button.
  4. Choose select New.
  5. Select the Custom Setup option button, and select Next.
  6. Select the Addition item type, and select Next.

Now, you can now set up the new item.


Here's how:

  1. Select an expense account to track travel or mileage amounts, or if this will be an advance to the employee, choose an asset account.
  2. Set the Tax Tracking type to None so that the amounts do not report on tax forms.
  3. Select Next.
  4. For amounts paid per mile/kilometer, select the Based on Quantity checkbox, select Next.
  5. Choose to calculate on net pay, select Next.
  6. Enter a Default Rate, select Finish.

Once done, you can add the item to your employee's record. 


Here's how:

  1. Go to Employees on the top menu bar.
  2. Choose Employee Center.
  3. Double-click the employee's name.
  4. Go to Payroll Info tab.
  5. Add the item from the drop-down list under Additions, Deductions, and Company Contributions.

Once you're ready to apply the addition item to your employees paycheck, it will appear in the Other Payroll Items area of the Preview Paycheck screen.


Here's an article that serves as your step by step guide in creating a non-taxable reimbursement payroll item in QuickBooks Desktop: Create a non-taxable reimbursement payroll item in QuickBooks Desktop Payroll


Let me know if you have any other questions with direct deposit employee reimbursement. I'd be glad to help you out.

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