We got you, @chelseasupersuds. We're here to help you fix the issue with managing your payroll checks from the wrong account in your QuickBooks Online Payroll (QBO).
In QBO, the option to move paychecks directly to another bank account is unavailable. However, we can enter the payroll checks manually as journal entries to fix the issue and keep your records accurate.
Beforehand, I recommend consulting with your accountant for additional guidance in recording this using the Journal entry to ensure the accuracy of your accounts after making these changes.
Here's how:
- Click + New on the left panel.
- Select Journal Entry.
- Under the Journal date, enter the paycheck date.
Please refer to this article about the process: Manually entering payroll paychecks in QuickBooks Online.
On the other hand, to make sure you'll be using the correct account for the next payroll, we can go to the Payroll settings to review and change it to the correct one. You may also refer to the steps below:
- Go to the Gear icon and select Payroll Settings.
- Click Preferences.
- Select Accounting Preferences.
- In the Checking Account drop-down arrow, select the correct account.
Additionally, if you want to get a report of the changes and other payroll details, you can check this article for guidance: Run payroll reports. You can run the Payroll Summary, Payroll Summary by Employee, or Payroll Details report to ensure everything is accurate.
Furthermore, we'll also include these articles for future reference in reconciling accounts in QBO:
Let us know by clicking the Reply button if you have questions about managing your payroll and other information about navigating your account. We'll always be here for you. Have a wonderful day!
