How can I add time to a project after payroll has been run?

Good day to you, @ktuva.

Adding time to a project is quick and easy. I’d be glad to guide you through the steps. Here’s how to do it in your QuickBooks Online (QBO) account:

1. Go to the Projects menu.
2. Select your preferred project.
3. Click the Time Activity tab.
4. Select Track time.
5. Enter the needed details of the Time Activity and click Save and close when done.

Let me also share this article that you can read to learn some tips and practices in managing your projects effectively in QBO: Set up and create projects in QuickBooks Online.

Additionally, check out this resource for reference in entering a weekly timesheet in QBO. This link provides complete guidelines about the process.

You can always tag me in your reply if you have other concerns about tracking time in your projects. I’m always around ready to help you out. Keep safe.

I have done this, but it has not added to the expenses of the project.  It is still showing 100% Profit.

Hi there, @ktuva.

Allow me to share some details about why you're seeing the billable time as a 100% Profit in your Project.

Adding the Time activity to an Expense is unavailable because the billable time in your project is the service you've offered to your customer. 

You'll want to pay your employee though running a payroll to track it as an expense in your business not in the Projects. 

I've added this article to know more about handling Time Activities using the Project feature in QuickBooks Online: Track income, costs, and profitability by project.

You may consider checking out this article to help you with your future task for the year-end: Year-end checklist for QuickBooks Online Payroll. This contains information to stay in compliance with the taxes.

I'll be here if you have other questions. Let me know in the comment section. Take care and have a wonderful day ahead.

That was what I meant in my original question.  Payroll has already been run on some of these projects. Is there a way to now post the labor time as an expense in the project without actually paying the employee again?

Thanks for getting back to this thread, @ktuva,

At the moment assigning labor time after processing Payroll isn't possible. You will need to add the time the moment you create the pay run so the paycheck will show the labor cost correctly.

If you're not using Direct Deposit, you can undo the payroll and run it again with the labor time on it. See the following article with the complete steps on how to add the time data: Get your project labor costs in real-time.

If you have any more questions about Projects or Payroll, let me know in the comment. I'd be delighted to share some insight with you. Have a nice day!