How can I get each of pay rate to show on paystub an Earning category from previous period

Hi there, Dmerriit.

I can share some insights on how QuickBooks populates the information in the pay stub.

By default, the program will always show the salary or hourly rate, hours worked, and the amount of pay for the period. You'll want to make sure so that your tax table and QuickBooks Desktop are updated to the latest release. This way, the payroll information on the pay stubs is always up-to-date and accurate. 

Also, take note that the rate won't be displayed on the pay stub if the hours of a particular earning are zero. The program will only show the item name and its corresponding YTD amount. In this case, you may need to save the pay stub as a Portable Document Format file by selecting your PDF drive from the Printer name drop-down menu. Then, manually edit the content and add the pay rate.

With regard to your second concern, you can customize the Employee Contact List report to show all the employees sorted by employee ID. I'll show you how:

1. Select Reports from the top menu bar.
2. Go to Employees & Payroll.
3. Choose Employee Contact List.
4. Click the Customize Report button.
5. Add the Account  No. (also known as employee ID) option from the Columns menu.
6. From the Sort by drop-down menu, select Account No and then tick the Ascending or Descending order radion button.
7. Click OK to apply the customizations.

Lastly, here's an article that you can read to help track where your business stands in terms of payroll expenses: Payroll and employee reports.

I'm still here if you need more help in accomplishing your other payroll tasks. Just leave the details below and I'll get back to you.

Hi Dmerriit,

Hope you’re doing great. I wanted to see how everything is going about the issue in your paystubs. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

Are you saying in order to get a year to date figure on the paystub, there compensation category must have some type of number in it?  I have a client who just switched over some employees to a salary and in doing so the hourly compensations dropped off the paystub and does not show the year to date.  He would like all of it to show on the paystub.

Hi there, JRygh. 

Thank you for dropping by to the Community. As mention above the rate won't be displayed on the pay stub if the hours of a particular earning are zero. However, the system will only show the item name and its corresponding YTD amount. That said, the salary or hourly rate, and the amount of pay for the period will display. 

Let's make sure that your  tax table and QuickBooks Desktop is updated to its latest release. This is to make sure that you have the latest features and fixes. See this update QuickBooks to the latest release article for more information. 

Then let's run payroll and employee report, to view the detailed information's of your employee. Please refer to this article: Customize payroll and employee reports. 

Post again if you have any other questions. I'm always here to help. Have a good day!