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How do I create an employee expense report? I want to see what I paid one particular employee for the year.

Each month we reimburse employees for mileage. I would like to have QBO generate a report for me so I don't have to filter under the expense category.  An agent showed me once but, I forget the steps. :(
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Best answer 07-09-2019

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QuickBooks Team

Re: How do I create an employee expense report? I want to see what I paid one particular employee...

Hello there, @tracy16,

 

I'd be glad to help you create an expense report to see what you've paid on a particular employee.

 

You can pull up the expense account used when you reimbursed your employee for the mileage through the Chart of Accounts. This way, there isn't a need for you to filter the report under the expense category.

 

Here's how:

  1. Log in to your QBO account.
  2. From the left menu, select Accounting, then Chart of Accounts.
  3. Enter the name of the expense account in the search field.
    reimbursementaccount.PNG
  4. Once done, click Run report under the Action column.
  5. Select the desired date under the Report period drop-down list.

If you need to check how much you owe your employee, you can pull up the Transaction Detail by Account report. Check this out for the detailed steps and go to the last section: How to reimburse an employee.

 

I've also added this article if you want to add another pay type for your employee to repay business-related expenses: Reimburse employee expenses.

 

Let me know if there's anything else you need with creating an employee expense report. I'd be glad to help you out anytime here in the Intuit Community.

 

1 Comment
Highlighted
QuickBooks Team

Re: How do I create an employee expense report? I want to see what I paid one particular employee...

Hello there, @tracy16,

 

I'd be glad to help you create an expense report to see what you've paid on a particular employee.

 

You can pull up the expense account used when you reimbursed your employee for the mileage through the Chart of Accounts. This way, there isn't a need for you to filter the report under the expense category.

 

Here's how:

  1. Log in to your QBO account.
  2. From the left menu, select Accounting, then Chart of Accounts.
  3. Enter the name of the expense account in the search field.
    reimbursementaccount.PNG
  4. Once done, click Run report under the Action column.
  5. Select the desired date under the Report period drop-down list.

If you need to check how much you owe your employee, you can pull up the Transaction Detail by Account report. Check this out for the detailed steps and go to the last section: How to reimburse an employee.

 

I've also added this article if you want to add another pay type for your employee to repay business-related expenses: Reimburse employee expenses.

 

Let me know if there's anything else you need with creating an employee expense report. I'd be glad to help you out anytime here in the Intuit Community.

 

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