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Traci
Level 1

How do I track an employee paying back a loan made by employer?

My boss made a loan to an employee which is to be paid back a little each check. The employee is a 1099 "employee", if that makes a difference.
I have been told to record a negative loan payable. Would this be correct?
When I tried this, QB said that I had to turn on Expense Tracking (which I can't find). But that doesn't really make sense to me bc it's not an expense.
3 Comments 3
maxyness
Level 3

How do I track an employee paying back a loan made by employer?

First Set up a Liability Account (Other Current Liabilities) for the amount of the loan given.

Then when you pay the Contractor (1099 recipients are not employees)-use the liability account and enter a negative amount.

Example:

Write check for contractor Joe Blow:

Amount of check is $500.00 

Account-Contract Labor would be $500.00

Account-Joe's Loan would be -$50.00

Net amount of check would be $450.00

 

qbteachmt
Level 15

How do I track an employee paying back a loan made by employer?

There is no Liability here.

 

You give a loan = your Other Current Asset.

 

There is no such thing as "1099 employee." You are describing a Vendor.

 

The original payout is entered as Other Current Asset.

 

The repayments are deposited to bank as "Other Current Asset" repayments.

maxyness
Level 3

How do I track an employee paying back a loan made by employer?

You are totally correct! The loan would be an Asset... I was thinking of something else...lol

So sorry!

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