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How do you enter a return of pay (done via Direct Deposit) from employee for pay after termination?

We were paying an on-site manager monthly for her services as a manager. She moved out of the unit and did not inform us she vacated and was quitting until afterwards. I already paid her for March. I will contact her to return payment, but how to I record that in QB? We paid payroll taxes that should not have been paid, so I want that reflected properly. Thanks.
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Best answer 03-11-2019

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Re: How do you enter a return of pay (done via Direct Deposit) from employee for pay after termin...

Greetings, @Candice2.

 

Thank you for choosing the Community to assist you with your payroll concern. I'll be happy to help share some insight on how to record this in your account.

 

You can void the paycheck and make a deposit once you receive the return from the employee. Let's start with voiding the paycheck.

 

Here's how:

  1. On the left pane, select Workers
  2. Select Employees.
  3. Select the employee's name.
  4. Select the Paycheck list tab. 
  5. Change the date range if necessary. Then, select the paycheck you want to void.
  6. Select Yes, then click Continue
  7. Mark the checkmark box to confirm the action.
  8. Select Void Paycheck.

After that, QuickBooks adjusts your payroll records for the first quarter. Please follow the steps below to record the employee's reimbursement for the net pay amount.

  1. At the top right, select the Plus icon.
  2. Choose Bank Deposit.
  3. Click the drop-down arrow for Add funds to this deposit.
  4. In the ACCOUNT column, select the bank account used for direct deposit. 
  5. Enter the total net amount.
  6. Add other details if necessary.
  7. Click Save and close

 

 

However, if you don't have the option to void the paycheck, I recommend reaching out to our Payroll Support. They have the tools to void the check and guide you through the steps for the whole process. 

 

I've also attached some articles below for additional reference: 

These resources should help to get you on the right track for recording the returned payroll. Please know that I'm just a few clicks away if you have any other questions about payroll. I'll be happy to help you out. 

View solution in original post

1 Comment
Highlighted
Moderator

Re: How do you enter a return of pay (done via Direct Deposit) from employee for pay after termin...

Greetings, @Candice2.

 

Thank you for choosing the Community to assist you with your payroll concern. I'll be happy to help share some insight on how to record this in your account.

 

You can void the paycheck and make a deposit once you receive the return from the employee. Let's start with voiding the paycheck.

 

Here's how:

  1. On the left pane, select Workers
  2. Select Employees.
  3. Select the employee's name.
  4. Select the Paycheck list tab. 
  5. Change the date range if necessary. Then, select the paycheck you want to void.
  6. Select Yes, then click Continue
  7. Mark the checkmark box to confirm the action.
  8. Select Void Paycheck.

After that, QuickBooks adjusts your payroll records for the first quarter. Please follow the steps below to record the employee's reimbursement for the net pay amount.

  1. At the top right, select the Plus icon.
  2. Choose Bank Deposit.
  3. Click the drop-down arrow for Add funds to this deposit.
  4. In the ACCOUNT column, select the bank account used for direct deposit. 
  5. Enter the total net amount.
  6. Add other details if necessary.
  7. Click Save and close

 

 

However, if you don't have the option to void the paycheck, I recommend reaching out to our Payroll Support. They have the tools to void the check and guide you through the steps for the whole process. 

 

I've also attached some articles below for additional reference: 

These resources should help to get you on the right track for recording the returned payroll. Please know that I'm just a few clicks away if you have any other questions about payroll. I'll be happy to help you out. 

View solution in original post

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