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I paid an employee with a paycheck dated October 2018by QB but it was for Oct 2019. How to voidpaycheck without paying another liability???

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QuickBooks Team

Re: I paid an employee with a paycheck dated October 2018by QB but it was for Oct 2019. How to vo...

Thank you for contacting us, bocksco.


Let's void the paycheck dated October 2018. Doing this will delete the liabilities as well so you won't have to make another tax payment. Then, recreate it with the correct date. 


Before proceeding, I recommend backing up your file since this process is irreversible. This way, you'll be able to restore and get the original data.


To void the paycheck:

  1. Go to the Employees menu, then select Payroll Center.
  2. Select the Payroll tab, then Pay Employees.
  3. Click Edit/Void Paycheck under Other Activities.
  4. Filter the date to easily locate the paycheck.
  5. Highlight the paycheck.
  6. Click Void.

If you're unable to perform this, it's possible you've run payroll through direct deposit (DD). You won't be able to do it when it's outside the cut off time.


I suggest contacting our QuickBooks Desktop Payroll Team so they can void it for you. They will also proceed with the necessary steps to correct your payroll since it's dated 2018.


Here's how to contact them:

  1. Go to the Help menu, then select QuickBooks Desktop Help.
  2. Click Contact Us.
  3. Give a brief description of your issue and click Continue.
  4. You choose which one is best for you:
      * Ask the Community – allows you to post your question broadly so that a variety of experts can answer.
      * Message an Agent – Allows you to chat directly to a support agent.
      * Talk to a Specialist – Arranges a callback from a support agent.

To learn more about the process above by reading through this article: Void a paycheck for more details. It includes additional explanations and alternatives.


Feel free to leave a comment below if you need additional information. It's my pleasure to help you out.

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