If you have all salaried employees on direct deposit (more eligibility criteria below)* with QuickBooks Online Payroll’s Auto Payroll feature you will be able to run your payroll automatically so your employees are paid on time every pay period without you having to sign in.
Soon, Auto Payroll will be automatically be turned on for all employers who have all salary employees on one pay schedule. If you want to turn it off go to Gear icon and choose Payroll Settings.
Here’s how it works:
Once Auto Payroll is enabled:
1. 4 business days before payday - You receive a brief payroll summary (including pay period, number of employees being paid, and payroll amount) sent to your email. You can sign in to QuickBooks Online Payroll to view a Preview Payroll Details report, by employee, if you wish.
2. 3 business days before payday - Make any changes to your Auto Payroll by 5 PM PT.
3. On payday - Money is automatically withdrawn from your bank account and employees are paid on time, as long as you continue to meet eligibility requirements.
Here's how to enable Auto Payroll
You can enable Auto Payroll from one of three places in the product:
1. Overview page: In the "STATUS" box, select "Learn More" and follow the prompts
2. At the end of Run Payroll flow: Click on "Check out Auto Payroll" and follow the prompts
3. Payroll Settings: Select Gear icon -> Payroll Settings. Toggle to On and follow the prompts
To make changes to Auto Payroll
You can make two types of changes to your Auto Payroll pay run:
1. One-time change: To make a one-time change, for one pay run only, (e.g.one-time bonus or reimbursement as a pay type) before the change deadline (noted in the preview email and on your Overview screen), below are two ways in which you can make these changes:
2. Recurring change: To make a change that is permanent and remains across future pay runs (e.g. salary update or deduction changes), go to Employees > select the employee, and make the change before the deadline.
To pay an employee manually
Select Run Payroll > Run payroll manually. We won’t create duplicate paychecks for anyone you pay through this manual pay run. Auto Payroll will start again with your next pay run.
Cancel Auto Payroll
You can cancel Auto Payroll anytime before the edit deadline (in the example above Tuesday at 5 PM PT) in ‘Payroll Settings’. You will be responsible for running payroll manually on time to meet your payday after turning off Auto Payroll.
To skip paying an employee while using Auto Payroll: Edit the employee and make them inactive.
*Eligibility criteria
Important Notes:
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Do you have a group of salaried employees that are all on direct deposit? We are still looking for customers that would like to try early access to QuickBooks Payroll Auto Payroll. Check out this article above if you're interested in signing up or just want to read more about it.
Do you have a group of salaried employees that are all on direct deposit? We are still looking for customers that would like to try early access to QuickBooks Payroll Auto Payroll. Check out this article above if you're interested in signing up or just want to read more about it.