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Level 1

payroll template?

Our organization pays employees every two weeks.  There are some deductions that only take place once per month.  Our payroll person is manually making adjustments on the payroll where the deduction does not take place.  Is there a way to set up two different payroll templates so this doesn't need to be done manually?

3 Comments 3
QuickBooks Team

payroll template?

Hi there, lapine. 


Thanks for dropping by the Community today. I'm happy to help. Below I'm including the steps to add a payroll deduction item that way you can have a deduction that accounts for the monthly item. To add it follow along below:

Note: I would suggest reaching out to you tax advisor to verify if the deduction applies to your state regulations. Once confirmed, you can create a payroll item by taking the steps below:

  1. Hit on Lists at the top menu bar.
  2. Choose Payroll Item List.
  3. Click the Payroll Item button.
  4. Press on New.
  5. Select EZ Setup.
  6. Tick on Next.
  7. Follow the onscreen setup instructions, which prompt you to answer a series of questions based on the item type.

To learn more about setting up deductions in QuickBooks Desktop as well as the supported pay types, please check out these links:

If there's anything else I can help with, feel free to post here anytime. Thank you and I hope you have a lovely day.

Level 1

payroll template?

We have the deductions set up, my question is - can we set up payroll on two different schedules or templates so we have one to use on pay periods where the deduction is taken out, and another to use on pay periods where the deduction does not apply.

Thank you.


payroll template?

Allow me to take over and share additional insights about the deduction on your payroll, lapine.


You don't need to add another item for a deduction that doesn't take place. Simpy set up an unscheduled payroll with no deductions or exclude the item before approving the paycheck so you won't have to make adjustments.


Let me show you the steps on how to run unscheduled payroll:


  1. Go to the Employees menu.
  2. Select Pay Employees
  3. Choose Unscheduled Payroll as the check type. 
  4. Enter the payroll details then click the Continue button.
  5. Review the payroll details.
  6. Click the Create Paycheck button.

Once completed, you can run the payroll summary report to view your employee's total wages, deductions, contributions, and taxes.


Stay in touch with me if you have other questions about running payroll in QuickBooks Desktop. I'm always here to help you.

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