Showing results for 
Search instead for 
Did you mean: 
Level 1

quarterly 941 form totals are off

I am trying to create the quarterly form 941 for second quarter and the calculated totals on page 1 are more than the total of the deposited amounts for each month in the quarter. How do I correct this?
1 Comment
QuickBooks Team

Re: quarterly 941 form totals are off

Hi there, @kirsten306.


I can help you correct the amount on your 941 form.


Before anything else, QuickBooks Desktop has its own way of calculating the amounts on your forms. These are based on the amounts you've recorded for your employee's payroll.


In addition, you can review your Payroll Item Listing to know which wages are included in the 941 form.


To achieve this, you can follow the steps below:


  1. Click on Lists from the menu bar.
  2. Choose Payroll Item Lists.
  3. From the Reports drop-down, choose Payroll Item Listing.

You can refer to this article for more information: How QuickBooks Populates the 941?


You can correct the discrepancy by recording a payroll adjustment. Here's how:

  1. Click on Employees from the menu bar.
  2. Choose Payroll Taxes & Liabilities.
  3. Select Adjust Payroll Liabilities.
  4. Enter the details for the adjustment.
  5. Click on OK.

For further guidance, you can read this article: Adjust Payroll Liabilities.


Don't hesitate to get back to me if you have any other concerns. I'll always be here to help you.

Need to get in touch?

Contact us