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Join nowI’ve been through multiple postings regarding reimbursement to an employee through QB but can’t find one that does not assume I am using QB Payroll service where it it possible to create a “non-taxable” and “non-reportable” outlay of money to the employee. What’s the best solution when we are using a different payroll solution?
should I simply create the employee as a non-
Good day, @unpluggedpub1-gm,
I can guide you through the steps on how to record the reimbursement if you have another payroll provider.
There are two ways to record the return of funds to the employee. This is by writing a regular check or enabling manual payroll and creating a paycheck for the refund.
For the first option, simply go to the Banking menu and choosing Write Checks. Then, fill out all the information of the refund to post it to the register.
For the second option, follow the steps I've outlined below.
Step 1: Set up your company preferences for payroll:
Step 2: Enable Manual payroll:
See this link to get the payroll information and taxes set up in the system: Get started with Payroll
Once set up, create a paycheck for the employee by going to Employees menu and selecting Pay Employees. Follow the rest of the steps below:
Let me know if there's anything you need help with. I'll be right here to help you. Have a nice day!
The best practice is to have the employee submit an expense report and then cut them a standard bank check for the item(s) on the expense report.
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