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Join nowWe are finding that the SWT on some W-2s and on the L-3 summary report form for the state (Louisiana) are not tying into the amounts actually withheld and that are on the payroll summaries. The amounts are off by only $1 each (amounts are reported with no cents), but it is not necessarily due to rounding since the amounts withheld in some cases were always even dollar amounts. Is there anything we can do other than go in and override the figures that QB is putting on the forms?
Solved! Go to Solution.
It's nice to see you here, @GLHS,
I would like to share some insights on how to resolve this W-2 discrepancy.
The information on payroll forms comes from the data on the employees paycheck. If there are any discrepancies for the states taxes, we will need to run through the reports to identify any adjustments to be made.
Fort that, let's pull up a Payroll Detailed (Detail) Review report to spot the discrepancy. Here's how:
For additional information about customizing, you can browse this article: Customize reports in QuickBooks Desktop.
To get the right amount per employee, multiply the tax rate to the wage base. Once you determine the amounts to adjust, follow the steps below:
For more information about the process, check this article: Adjust payroll liabilities in QuickBooks Desktop
Just in case you need someone to guide you with doing the adjustments, I would recommend contacting our Support Team again. They can provide more help with correcting payroll items.
Refer to this article to learn more about our contact options and support availability: Contact QuickBooks Desktop support
If you have any questions about this or need further help with the steps, feel free to connect with me again. I'll be more than happy to provide additional assistance. Have a nice day!
Thank you for your response. Although it did not quite answer the question directly, I was able to solve the problem in that QB is rounding the state withholding amounts for each paycheck, not the total for the year.
It's nice to see you here, @GLHS,
I would like to share some insights on how to resolve this W-2 discrepancy.
The information on payroll forms comes from the data on the employees paycheck. If there are any discrepancies for the states taxes, we will need to run through the reports to identify any adjustments to be made.
Fort that, let's pull up a Payroll Detailed (Detail) Review report to spot the discrepancy. Here's how:
For additional information about customizing, you can browse this article: Customize reports in QuickBooks Desktop.
To get the right amount per employee, multiply the tax rate to the wage base. Once you determine the amounts to adjust, follow the steps below:
For more information about the process, check this article: Adjust payroll liabilities in QuickBooks Desktop
Just in case you need someone to guide you with doing the adjustments, I would recommend contacting our Support Team again. They can provide more help with correcting payroll items.
Refer to this article to learn more about our contact options and support availability: Contact QuickBooks Desktop support
If you have any questions about this or need further help with the steps, feel free to connect with me again. I'll be more than happy to provide additional assistance. Have a nice day!
Thank you for your response. Although it did not quite answer the question directly, I was able to solve the problem in that QB is rounding the state withholding amounts for each paycheck, not the total for the year.
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