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Senior Explorer *

Update QuickBooks

I have QUickBooks for MAC 2016.  I originally had 2013 but it told me that it had to be updated.  Now it is telling me that again.

 

I am happy with 2016.  If I keep it, I will lose the ability to connect to my bank and credit card account.  I use TD Bank for checking and Chase for a credit card.  Can I just download a file from them and upload it into QuickBooks?  

 

Also, does all the software updates stop?  Such as security patches, etc?

Solved
Best answer 03-14-2019

Accepted Solutions
Established Community Backer ***

Re: Update QuickBooks

Then in that case you can download bank files from your bank and then upload - but simplest is just enter them as they happen and use your bank statement to reconcile to.  And until you decide to splurge on a new mac or update the OS to something incompatible with QB then you should be just fine.

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20 Comments
Established Community Backer ***

Re: Update QuickBooks


@Electrician wrote:

I have QUickBooks for MAC 2016.  I originally had 2013 but it told me that it had to be updated.  Now it is telling me that again.

 

I am happy with 2016.  If I keep it, I will lose the ability to connect to my bank and credit card account.  I use TD Bank for checking and Chase for a credit card.  Can I just download a file from them and upload it into QuickBooks?  

 

Also, does all the software updates stop?  Such as security patches, etc?


Yes, all updates stop. No new security patches, no protection from new threats from the dark web in addition to what you already know that you can't, after May 31st,use direct bank feeds, or INtuit merchant services or anyone else's to directly accept customer payments inside QB - or run payroll service ( you can still separately use Square or PayPal, you just cannot connect; you can manually calculate payroll but will have to seek out forms somewhere else and file everything yourself)  No more efiling of anything - including sales tax.

 

One year ago I would have informed you that since mac 2016 was the last mac version from QuicBooks ever that you would have to consider alternative software which could have included QB fro PC running in BootCamp and windows on a mac - but since then after enough outrage QB decided to bring back QB for Mac and introduced the 2019 edition.

 

Today, right now, almost any source - $200 gets you QB2019 to replace QB2016 and it is fully supported with updates and all the other bells and whistles until May 31st 2022. That , amortized is less than $6/month, one less grande latte with sprinkles per month, one less McD's 2 cheeseburger meal per month.

 

Or you coould get talked into QBO, the online version that while it has a promo fro 6 months at half price ($30) jumps up to $60. month forever, well, until they raise the price and they will raise the price. You will pay almost as much for just the first 6 months of online as you would for 3 years of desktop. Maybe being able to access your books from your phone while on a job or allow other members of your business to access the books all at the same time makes enough difference but if not, do the math. $200 for guaranteed reliability and use as you have been or $1,980 over three years for the closest QBO product comparable to your current desktop version

Senior Explorer *

Re: Update QuickBooks

Thanks for all the great information!

 

I agree with what you said about QBO.  It's just so expensive, not anywhere comparable to their own desktop product.  I don't get it, and I won't be buying it.

 

The reason why I considered not upgrading QuickBooks for Mac is because the only feature I would lose that I use is the easy syncing with my bank and credit card accounts.   And I was told that I could do that manually.  I use QB for very basic bookkeeping, no payroll.

Established Community Backer ***

Re: Update QuickBooks

Then in that case you can download bank files from your bank and then upload - but simplest is just enter them as they happen and use your bank statement to reconcile to.  And until you decide to splurge on a new mac or update the OS to something incompatible with QB then you should be just fine.

View solution in original post

Senior Explorer *

Re: Update QuickBooks

I actually do enter all of my transactions manually.  I only use the Online Banking feature to Download Transactions in order to verify them, making sure that the bank/CC company matches what I entered.  I could do that manually just by looking at the online statements and then click the checkmarks.  

Senior Explorer *

Re: Update QuickBooks

On a related note, what do the 2 checkmarks mean?  I have never clicked them manually.

QuickBooks Team

Re: Update QuickBooks

Glad to have you here, @Electrician!

 

These two checkmarks are associated with your online banking transactions. I'm here to share a few insights about this.

 

To start, the Bold checkmark is for transactions that have been cleared or posted in your bank. While the Thin checkmark is for transactions with corresponding matching transactions in your bank register.

 

Feel free to leave a comment below if you have any other questions. I'll be always around to lend you a  helping hand.

Senior Explorer *

Re: Update QuickBooks

Thanks for the reply!

 

I don't fully understand this:

 

"To start, the Bold checkmark is for transactions that have been cleared or posted in your bank.

While the Thin checkmark is for transactions with corresponding matching transactions in your bank register."

 

When using Online banking, the thin checkmark shows up when the transaction has posted in the bank or CC company.  But you mentioned that is the bold one?

 

You also mentioned that the thin one was when the transaction matched the bank register.  I am a little confused about this too.  The checkmarks I am speaking of are in the register.

 

Moderator

Re: Update QuickBooks

Hello Electrician,

 

Allow me to barge in to this trend. Below are the steps how to manually upload bank transactions in your QuickBooks for Mac. 

  1. Download the bank statement to your computer. 
  2. In QuickBooks, go to the Online Banking window.
  3. Open the Downloaded Transactions window.
  4. Select the Import File icon to import your statement.

I've got you an article as a reference: Set up and use Online Banking (Mac).

 

Older versions of QuickBooks for Mac has the possibility of getting error when importing .QBO files. You might want to upgrade to continue using this feature. 

 

On the other note, the bold and thin check marks that Jonpril_L is referring to are found in the register. Manually checking the entries will show bold marks. While the thin ones are for matched bank transactions from the online banking window. 

 

Let us know if you have any questions. We'll be right here to help. 

Senior Explorer *

Re: Update QuickBooks

I am still very confused, sorry guys.  Where do I find the Bank Feeds Center?

 

I have always clicked on Online Banking which opens up the Downloaded Transaction window along with the register for my credit card and checking account.  In those registers is where I see the thin or bold check marks.  When a downloaded transaction matches what I already entered, it gives a thin checkmark int he register.  After I reconcile the account, it makes them all bold.

Established Community Backer ***

Re: Update QuickBooks

Light check = online banking match, dark check = reconciled. There is no "bank feeds" center in QB Mac, that is a QB Windows term.

Highlighted
Established Community Backer ***

Re: Update QuickBooks

On a side note, once your year version looses support you will no longer be able to import .qbo files.

Senior Explorer *

Re: Update QuickBooks

Thank you!  

 

So if I am going to check the transactions manually (maybe once or twice a week), which checkmark should I use?  

Established Community Backer ***

Re: Update QuickBooks

Use the reconcile feature don't add checks from the register view.

Senior Explorer *

Re: Update QuickBooks

Oh, so if I were to manually match the transactions listed int he register with what I see on the bank's website (maybe once or twice a week) I should do that thru the reconcile feature?  Adding a thin checkmark in the register is the wrong way to do it?  

 

 

Established Community Backer ***

Re: Update QuickBooks

Yes, you want to reconcile the account not manually add check marks in the register. 

Senior Explorer *

Re: Update QuickBooks

Ok, great, thanks.  I will have to play around with the reconcile feature to figure it out.

 

For the last 6 years I have only used it after Online Banking has caught up to all of the transactions I have entered.  I would just open Reconcile, enter the total in the account, and it would make all the checkmarks bold lol.  

Not applicable

Re: Update QuickBooks

Hi there - 

 

On a similar topic: I had to upgrade to QB Desktop Premier 2019 for Windows, and when I go to manually import my banking transactions it asks me to choose a bank.  Unfortunately the bank I've been using for the past 4 years is not an option.  I can create a new bank,but that doesn't make sense.  

 

Any help would be truly appreciated!

Thanks,

Paymon

Moderator

Re: Update QuickBooks

Thanks for joining the thread, Pfarhadieh,

 

Let me get the help you need in importing your bank transactions.

 

To further isolate the issue, kindly check if the status of the bank account is inactive. Here's how:

  1. Go to Lists menu at the top.
  2. Click Chart of Accounts.
  3. In the Chart of Accounts window, put a check mark in the Include inactive box.
  4. Type in the bank account in the Search box.
  5. If the Bank account shows an X symbol beside the name column, then it means that the bank is inactive.
  6. To activate bank account, remove the X symbol by clicking on it.

Once done, try to import bank transactions again. However, if it still not allow you to choose the bank, then you can create new bank account then merge it after.

 

To merge account, here's how:

  1. Select Lists menu, then choose Chart of Accounts.
  2. Take note or copy the name of the account that you would like to keep.
  3. Right-click the name of the account that you would like to merge, then select Edit Account.
  4. Replace the account name with the one you took note of or copied, then select Save & Close.
  5. A prompt will appear, select Yes to merge the account.

To help you get started, here are some articles that you can check out about another way of importing bank transactions:

Should you have any questions about this, please feel free to leave a comment below. Take care.

Not applicable

Re: Update QuickBooks

Hi MirriamM -

 

Thank you very much for the response. 

 

I had to Merge the accounts as the original account was still active.  That said, when I follow the steps provided, when I go to Save & Close, a pop-up window says: 

 

"Warning:  You cannot merge two accounts which both contain online information."

 

When I hit OK, I'm forced to hit Cancel, and back to square one. 

 

Any further help would be truly appreciated.

Thank you!

Paymon

QuickBooks Team

Re: Update QuickBooks

Thanks for sharing to the exact error message, Pfarhadieh.


You can resolve the issue by deactivating online banking first and then merging the accounts.


Before performing the following processes, make sure there are no active statements in the Online Bank Feeds. If there are downloaded transactions that have not been matched, you’ll have to do that manually.

 

Once done, you can now deactivate the account. Let me walk you through the steps.

 

  1. Go to the Company tab located at the top menu, click Chart of Accounts.
  2. Right click the account and select Edit.
  3. Go to the Bank Feed Settings tab.
  4. Select the radio button for Deactivate All Online Services.
  5. Click Save & Close.


Next, open the accounts and merge them again. For further guidance, check out the Merge Accounts, Customers, and Vendors article.


Let me know if you run into any hurdles while following these steps. I’ll be right here to assist further.

 

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