Created with Sketch.Learn about PPP and Loan Forgiveness, stay informed with the latest changes.
Created with Sketch.Questions about how to close your books for 2020? Visit our Year End Resources page.
Created with Sketch.New to QuickBooks or using a new product? Visit our Get Started resource page to help you get going.
Created with Sketch.Need to make changes to your account? Visit the Account Manager Portal.
Showing results for 
Search instead for 
Did you mean: 
Level 1

Remote out of state Employee - Payroll

can we process payroll for an out of state employee in Houston using Intuit QuickBooks? If so, please tell me what needs to be done.


Thank you

1 Comment
QuickBooks Team

Remote out of state Employee - Payroll

Yes, you can process payroll for an out-of-state employee, tiffanyb1105.


In QuickBooks Online, you will deal with a multi-state employment situation. It's either an employee who works outside the primary work location or the one who lives outside their work location site.


Your first step is to add the employee. Then, enter an additional work location.  Let me show you how:


  1. Go to Settings, then select Payroll Settings.
  2. Under Business Information, select Work Locations.
  3. Select Add a Work Location, and enter the work location address.
  4. Click Save.

Next, you need to check with your state about the reciprocity agreement. This is to know if the employee is subject to pay taxes or not. Check out this link for more details: About multistate employment payroll situations.


Once verified, your last step is to set up payroll taxes for the new state. Then, you can pay your employees in QuickBooks Online. 


Stay in touch if you need further assistance about handling out-of-state employees. I'll be around to help you.

Need to get in touch?

Contact us