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gwco
Level 1

Shouldn't pre-tax health insurance deductions be populated on box 12 on Form W-2?

 
Solved
Best answer January 08, 2021

Best Answers
jamespaul
QuickBooks Team

Shouldn't pre-tax health insurance deductions be populated on box 12 on Form W-2?

Hello, gwco.

 

I'll share some information regarding what is reported on Box 12 on the W-2 form. 

 

It depends on how you set up your payroll deductions for the W-2 form. Box 12 reports the total amounts of these deductions. For pre-tax health insurance, it is reported in Boxes 1, 3 and 5 (decreasing). 

 

If you need to update the total health coverage amount for your employees, you can go to the Taxes page. This is where the health insurance deduction is populated on Box 12. 

 

Here's how to do it: 

 

  1. Go to Taxes, then go to the Payroll Taxes tab.
  2. Select Annual Forms.
  3. Choose W-2, Copies B,C & 2.
  4. On the Printable Employee Copies: Form W-2 page, click the Health Coverage link.
  5. Click Need to update your Health Coverage amounts in box 12?.
  6. Enter the dollar amount for each employee.

 

W2.PNG

 

These articles contain helpful information regarding the W-2's boxes:

 

Ready to print your W-2s? You can follow the steps in this article (expand the QuickBooks Online Payroll sections): Print your W-2 forms.

 

If you need to do other payroll-related tasks before printing those W-2 forms, you can browse for a payroll topic here

 

I've got you covered if you have other questions regarding your payroll service. I can also help you accomplish your tasks in QuickBooks Online. 

View solution in original post

3 Comments
jamespaul
QuickBooks Team

Shouldn't pre-tax health insurance deductions be populated on box 12 on Form W-2?

Hello, gwco.

 

I'll share some information regarding what is reported on Box 12 on the W-2 form. 

 

It depends on how you set up your payroll deductions for the W-2 form. Box 12 reports the total amounts of these deductions. For pre-tax health insurance, it is reported in Boxes 1, 3 and 5 (decreasing). 

 

If you need to update the total health coverage amount for your employees, you can go to the Taxes page. This is where the health insurance deduction is populated on Box 12. 

 

Here's how to do it: 

 

  1. Go to Taxes, then go to the Payroll Taxes tab.
  2. Select Annual Forms.
  3. Choose W-2, Copies B,C & 2.
  4. On the Printable Employee Copies: Form W-2 page, click the Health Coverage link.
  5. Click Need to update your Health Coverage amounts in box 12?.
  6. Enter the dollar amount for each employee.

 

W2.PNG

 

These articles contain helpful information regarding the W-2's boxes:

 

Ready to print your W-2s? You can follow the steps in this article (expand the QuickBooks Online Payroll sections): Print your W-2 forms.

 

If you need to do other payroll-related tasks before printing those W-2 forms, you can browse for a payroll topic here

 

I've got you covered if you have other questions regarding your payroll service. I can also help you accomplish your tasks in QuickBooks Online. 

View solution in original post

JamesAWatson
Level 1

Shouldn't pre-tax health insurance deductions be populated on box 12 on Form W-2?

James,

 

I appreciate the response to this question.  Let me make sure I understand the process you explained.

 

  1. Create a report or spreadsheet from Quickbooks that will list all of the contributions made for health insurance by employee.
  2. Reenter this information into Quickbooks on  the W-2 box 12.

 

Can you help me understand why Quickbooks could not populate box 12 on the Form W-2 since Quickbooks is the source of the information to begin with?

MaryLandT
QuickBooks Team

Shouldn't pre-tax health insurance deductions be populated on box 12 on Form W-2?

Let me take over and share additional insights why QuickBooks won't populate Pretax Health Insurance deductions on Box 12, JamesAWatson.

 

The pretax health insurance will decrease boxes 1,3, and 5 on the W-2. This deduction doesn't fit into the category or code of Box 12.

 

We stay compliant with the IRS' regulations when it comes to reporting returns on your payroll forms. To give detailed information about how QuickBooks reports your deductions, you can refer again to these articles:

If you need to correct your payroll, I suggest contacting our QuickBooks Online Payroll Team. They can pull up your account and review your paychecks.

 

Here's how to get in touch with them:

 

  1. Go to Help (?).
  2. Select Contact Us.
  3. Enter your concern, then select Let's talk.
  4. Choose a way to connect with us:
    • Start a chat with a support expert.
    • Get a callback from the next available expert.

You can also browser this link for additional information: Contact Payroll Support.

 

Don't hesitate to leave a comment below if you have follow-up questions about this. I'm always glad to help you.

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