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Hello, gwco.
I'll share some information regarding what is reported on Box 12 on the W-2 form.
It depends on how you set up your payroll deductions for the W-2 form. Box 12 reports the total amounts of these deductions. For pre-tax health insurance, it is reported in Boxes 1, 3 and 5 (decreasing).
If you need to update the total health coverage amount for your employees, you can go to the Taxes page. This is where the health insurance deduction is populated on Box 12.
Here's how to do it:
These articles contain helpful information regarding the W-2's boxes:
Ready to print your W-2s? You can follow the steps in this article (expand the QuickBooks Online Payroll sections): Print your W-2 forms.
If you need to do other payroll-related tasks before printing those W-2 forms, you can browse for a payroll topic here.
I've got you covered if you have other questions regarding your payroll service. I can also help you accomplish your tasks in QuickBooks Online.
Hello, gwco.
I'll share some information regarding what is reported on Box 12 on the W-2 form.
It depends on how you set up your payroll deductions for the W-2 form. Box 12 reports the total amounts of these deductions. For pre-tax health insurance, it is reported in Boxes 1, 3 and 5 (decreasing).
If you need to update the total health coverage amount for your employees, you can go to the Taxes page. This is where the health insurance deduction is populated on Box 12.
Here's how to do it:
These articles contain helpful information regarding the W-2's boxes:
Ready to print your W-2s? You can follow the steps in this article (expand the QuickBooks Online Payroll sections): Print your W-2 forms.
If you need to do other payroll-related tasks before printing those W-2 forms, you can browse for a payroll topic here.
I've got you covered if you have other questions regarding your payroll service. I can also help you accomplish your tasks in QuickBooks Online.
James,
I appreciate the response to this question. Let me make sure I understand the process you explained.
Can you help me understand why Quickbooks could not populate box 12 on the Form W-2 since Quickbooks is the source of the information to begin with?
Let me take over and share additional insights why QuickBooks won't populate Pretax Health Insurance deductions on Box 12, JamesAWatson.
The pretax health insurance will decrease boxes 1,3, and 5 on the W-2. This deduction doesn't fit into the category or code of Box 12.
We stay compliant with the IRS' regulations when it comes to reporting returns on your payroll forms. To give detailed information about how QuickBooks reports your deductions, you can refer again to these articles: W2 form boxes explained.
If you need to correct your payroll, I suggest contacting our QuickBooks Online Payroll Team. They can pull up your account and review your paychecks.
Here's how to get in touch with them:
You can also browser this link for additional information: Contact Payroll Support.
Don't hesitate to leave a comment below if you have follow-up questions about this. I'm always glad to help you.
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