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Bhudman
Level 1

Small amounts from each paycheck are being categorized under payroll expense- other

Small odd amounts that don’t correlate with any line items in paystubs are being categorized as payroll expense- other when I run a P and L. Any idea where these are coming from and how to correct it?

3 Comments 3
LieraMarie_A
QuickBooks Team

Small amounts from each paycheck are being categorized under payroll expense- other

I've got your back, @Bhudman. I've got the steps on how to check where these amounts are coming from.

 

You can verify the amounts that go to your Payroll Expense-Other account on the Accounting Preferences page. You can also update your settings and apply them to existing transactions.

 

Here's how:

  1. Go to the Gear icon and select Payroll settings.
  2. Select Edit ✎ next to Accounting. 
  3. Verify the payroll item categorized as Payroll Expense-Other.
  4. If you wish to update your payroll accounting settings, select Edit ✎ to update a specific section.
  5. Choose which account the transaction of the specific payroll item should go to. Then, select Continue.
  6. If you need to apply these changes to past transactions, select Edit ✎ next to Want to update existing transactions, then add a Start Date
  7. Click Update and then Continue.
  8. Select Done.

 

For more info about this process, refer to this article: Change your accounting preferences.

 

Additionally, you can drill down within the Profit and Loss report to see the transactions by clicking that specific expense amount. There are several reports available in QuickBooks Online you can view information about your business. Refer to this article: Reports.

 

Visit us again if you need further assistance with getting your desired report. I'm always here to help.

Bhudman
Level 1

Small amounts from each paycheck are being categorized under payroll expense- other

I have quick books desktop. Where would the gear icon be?

AileneA
QuickBooks Team

Small amounts from each paycheck are being categorized under payroll expense- other

Hello, Bhudman. 

 

The Gear icon is available for QuickBooks Online version only. However, for QuickBooks Desktop to verify which expense account associated with a payroll item. 

 

Here's how: 

 

  1. From the QuickBooks menu at the top, click Lists > Payroll Item List
  2. Right-click on the appropriate item, then choose Edit Payroll Item.
  3. Make any necessary changes to Liability/Expense Account Associated with the item, How to Calculate the item, and/or Default Rates and Limits (Rates and Limits entered here will affect all employees).
    Note: You can't edit the payroll item type. If you want to change it, create a new payroll item.
  4. Click Next until you can select Finish

 

For more info, please refer to these articles:  

 

 

The Community always has your back, so please let me know if you have any other questions. I'll be more than happy to help. Keep safe.

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