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State Unemployment Insurance Q4 online report / payment off by $0.01 from what is in QB Enhanced Payroll?

Using QuickBooks Pro Enhanced Payroll 2018

 

Prior to 2019, I had to manually paper file & write a check and mail in for Quarterly SUTA using the Create File Forms in Payroll Center as I couldn't efile like I do with the Federal Reports.

Do my bank feed as usual later, it matched it, no problem.

 

Well, as of 2019, now I must do this same thing using the Create File Forms, but using that generated data as a WORKSHEET.  Then I must go to the SUTA Online website, enter my data and pay by bank draft.

 

The problem in QuickBooks Payroll Center it says under the Pay Liability tab and Payment History below, the payment (non-e-payment) liability is $69.00 for the Liability Check (No Check Number?). (So I assume the $69.00 was what it was before being paid above in "Pay Taxes & Other Liabilities" area?)

 

But when using the SUTA online website to enter the data asked for (and then it calculates what is owed from that), it calculated $68.99 (not $69!), it pulled from my bank account, so my bank feed doesn't match and I do not know how to handle this mismatch by $0.01?

 

Thank you for any help here!

Solved
Best answer 01-24-2019

Accepted Solutions
Moderator

Re: State Unemployment Insurance Q4 online report / payment off by $0.01 from what is in QB Enhan...

Hello there, @timd1971.

 

Thank you for joining the Community. I'd be happy to help share some insights about the penny difference in your State Unemployment Insurance (SUI) tax payment.

 

QuickBooks Desktop has annualized tax calculation feature to correct the year-to-date amounts for the flat-rate payroll taxes like the SUI.

 

This feature adjusts small rounding discrepancies and helps fix errors caused by any of the following:

  • Incorrect setup of YTD transactions
  • Paychecks that were incorrectly edited manually
  • SUI rate change

To match the payment what was withdrawn from your bank, we can create a liability adjustment to resolve this. To start, let's delete the check under Payment History. By the way, there's no check number on a liability check if the status is To Print.

 

Here's how:

  1. From the Employees menu, select Payroll Center
  2. Click the Pay Liabilities tab.
  3. Under Payment History, click the All Payments tab. 
  4. Double-click the liability check. 
  5. Click the Delete icon.
  6. Select OK.

 

After that, the liability check will show again under Pay Taxes & Other Liabilities. Let's create now the liability adjustment. 

 

Here's how:

  1. From the Employees menu, select Payroll Taxes and Liabilities.
  2. Select Adjust Payroll Liabilities.
  3. The Date and the Effective Date should be the same date as the last paycheck of the affected quarter or the last day of the fourth quarter.
  4. Select Company Adjustment.
  5. Select the payroll item and enter a negative amount (-0.01) to decrease the amount of the liability. 
  6. Click Accounts Affected.
  7.  Select either Do not affect accounts or Affect liability and expense accounts.
  8. Continue to click OK to close the window.

 

After that, you can recreate the liability check. Remove the check in the To be printed box and enter the check number.  

 

 

For more information about this, I recommend checking the articles below: 

For additional help, you can also reach out to our Payroll Support. They have the tools to walk you through the steps and to get this resolved quickly. 

 

Here's how:

  1. Go to https://payroll.intuit.com/support/contact/?infosrc=qs&service=16.
  2. Select your Payroll Subscription type.
  3. Click Payroll.
  4. Click on the View Contact Info button to get their contact number.

These resources should help to get you on the right track for correcting your liability check and match the bank feeds.  

 

Drop me a comment below if you have any other questions about correcting the SUI liability check. I'll be happy to help you further. Have a great day.

View solution in original post

3 Comments
Moderator

Re: State Unemployment Insurance Q4 online report / payment off by $0.01 from what is in QB Enhan...

Hello there, @timd1971.

 

Thank you for joining the Community. I'd be happy to help share some insights about the penny difference in your State Unemployment Insurance (SUI) tax payment.

 

QuickBooks Desktop has annualized tax calculation feature to correct the year-to-date amounts for the flat-rate payroll taxes like the SUI.

 

This feature adjusts small rounding discrepancies and helps fix errors caused by any of the following:

  • Incorrect setup of YTD transactions
  • Paychecks that were incorrectly edited manually
  • SUI rate change

To match the payment what was withdrawn from your bank, we can create a liability adjustment to resolve this. To start, let's delete the check under Payment History. By the way, there's no check number on a liability check if the status is To Print.

 

Here's how:

  1. From the Employees menu, select Payroll Center
  2. Click the Pay Liabilities tab.
  3. Under Payment History, click the All Payments tab. 
  4. Double-click the liability check. 
  5. Click the Delete icon.
  6. Select OK.

 

After that, the liability check will show again under Pay Taxes & Other Liabilities. Let's create now the liability adjustment. 

 

Here's how:

  1. From the Employees menu, select Payroll Taxes and Liabilities.
  2. Select Adjust Payroll Liabilities.
  3. The Date and the Effective Date should be the same date as the last paycheck of the affected quarter or the last day of the fourth quarter.
  4. Select Company Adjustment.
  5. Select the payroll item and enter a negative amount (-0.01) to decrease the amount of the liability. 
  6. Click Accounts Affected.
  7.  Select either Do not affect accounts or Affect liability and expense accounts.
  8. Continue to click OK to close the window.

 

After that, you can recreate the liability check. Remove the check in the To be printed box and enter the check number.  

 

 

For more information about this, I recommend checking the articles below: 

For additional help, you can also reach out to our Payroll Support. They have the tools to walk you through the steps and to get this resolved quickly. 

 

Here's how:

  1. Go to https://payroll.intuit.com/support/contact/?infosrc=qs&service=16.
  2. Select your Payroll Subscription type.
  3. Click Payroll.
  4. Click on the View Contact Info button to get their contact number.

These resources should help to get you on the right track for correcting your liability check and match the bank feeds.  

 

Drop me a comment below if you have any other questions about correcting the SUI liability check. I'll be happy to help you further. Have a great day.

View solution in original post

Level 2

Re: State Unemployment Insurance Q4 online report / payment off by $0.01 from what is in QB Enhan...

Wow. That was thorough! : )

 

I'll give it a try tomorrow!

 

Thank you very much the help!

 

 

Moderator

Re: State Unemployment Insurance Q4 online report / payment off by $0.01 from what is in QB Enhan...

Thank you for the quick response, @timd1971.

 

You're most welcome for the response! I'm glad to hear that you found it helpful.

 

Please let me know in the comment section if you have any follow-up questions about recording the SUI tax payment. I'll get back to you right away. Cheers!

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