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BoroSecretary
Level 1

Taxes

I have an employee that I had to submit payroll for without deducting any taxes for that payweek.  Now each pay after the Medi is rolling over that amount that was missed and wants to deduct it.  I've had to manually calculate and change the amount each pay.  Is there a way to correct/override this so I don't have to continue manually changing each week? Thank you in advance for any help with this.

2 Comments 2
Mark_R
QuickBooks Team

Taxes

Welcome to the Community, @BoroSecretary.

 

You can adjust your employee's wage base to correct the payroll taxes when running the next paycheck. QuickBooks will automatically calculate to correct the previous taxes base on your employee wage base.

 

To do so, you can use a liability adjustment to correct employee's payroll information. Here is the step by step process:

 

Step 1: Find payroll discrepancies. 

Step 2: Adjust your payroll liabilities. 

Step 3: Make sure your liabilities are updated. 

 

I'm adding this article for the detailed instruction on each step: Adjust payroll liabilities in QuickBooks Desktop.

 

Also, just in case you want to know the payroll tax wage bases and limits, here's an article you can read for more information: Federal and state payroll wage bases and limits.

 

Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day.

BigRedConsulting
Community Champion

Taxes

RE: I have an employee that I had to submit payroll for without deducting any taxes for that payweek.

You had to?  Why would that be?

 

RE: Now each pay after the Medi is rolling over that amount that was missed and wants to deduct it.

Yes, that is how QuickBooks correctly works.  It is trying to fix your error so that YTD your tax is correct and so you'll pay the right amount to the IRS and when you file your 940, 941, and W-2s (and state forms) they will be accepted.

 

RE: I've had to manually calculate and change the amount each pay.

You don't have to and you shouldn't.  Instead, let QuickBooks 'catch up' as it wants to.

 

RE: Is there a way to correct/override this so I don't have to continue manually changing each week?

Yes, the correct thing to do is nothing, to let QuickBooks fix your prior error. Once you do that and create one check without overriding it, then the subsequent checks will appear with normal tax amounts.

 

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