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Moo pie
Level 1

Time clock POS exchange with QB

We’ve been using QB Point of Sale for a few years. We used the time clock function in POS, but never exchanged it with QB desktop. We just manually wrote checks based off the hours that were entered.  Now we’re trying to get things right. When I now exchange the time clock data with QB, it takes forever and gives me errors for past employees. I have not selected those old employees to have the data exchanged but it’s like it’s still sitting there needing to go to QB. I’m worried that if I do, QB is going to want to make payroll for those past employees. Any suggestions?

1 Comment 1

Time clock POS exchange with QB

There are ways on how the system won't run payroll on your old employees, Moo pie.


We can either hide the unbilled time or we can delete the items. Just a heads up, I'd still recommend reaching out to your accountant so you'll be further guided.


Here are the steps to delete or hide the unbilled expenses:


  1. Click the Reports menu.
  2. Select Customers & Receivables, and then select Unbilled Cost by Job.
  3. Double-click each vendor's name.
  4. Open the bill and then deselect the BILLABLE column.
  5. Select Save & Close.
  6. Click Yes.


Afterward, you're good to pay your employees. I've added this article for more information: How do I create a paycheck for an employee?


I'm just a post-away if you still need my help. Keep safe!

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