Unpaid Maternity Leave - covering deductions (insurance)

Hi mcclkris21!

Welcome to QuickBooks Community. Let me share and assist you in running payroll for unpaid maternity leave.

QuickBooks Desktop only allows us to create a paycheck for the hours worked and not for the hours in the future. We won't be able to track the owed but paid hours.

You'll want to adjust the amount of the deduction to zero out the net amount. This way, you can create and record a payroll. Follow these steps:

1. Go to the Employees menu and select Payroll Center.
2. Process the payroll as you normally do.
3. From the Preview Paycheck window, check the net amount after tax. Then, enter the same amount on the deduction. The net now should be zero.
4. Save it.

For more details, please check this link: Create a zero net paycheck. This explains the detailed steps on how to create a paycheck that has a net pay amount of zero.

Then, you can deduct the extra amount on the next payroll. Also, it's best to seek some help from your accountant so they can further help you what's the best way to handle this situation.

Need help in filing your taxes? Check this link on how you can pay and file online: Pay and file your payroll taxes online. 

Keep on posting here if you need anything else. I'll be here!

Add an after-tax (not subject to any taxes) payroll item for Employee Advance. Add an amount equal to the negative condition that the check would otherwise be such that the paycheck is now zero.  Once the employee returns you can make additional deductions as she/he pays off the advance.