Using third party payroll to also pay 1099 Contractors, how do I enter the vendors invoice into QBD if the third party payroll export won't hit the accounts payable?

Hello there, @CCreative. 

Thanks for your concerns here in the Community. I'm here to help ensure you're able to record the vendors' transactions you've made from a third-party app. 

First off, please check from your third-party app preferences if you can integrate it with QuickBooks. If the app isn't compatible with QuickBooks, you can create the bills manually instead. 

Here's how: 

1. Go to the Vendors menu, then select Enter Bills.
2. Choose a vendor from the dropdown, then enter all necessary details in the fields: Date, Amount, Due date.
3. Select the type of bill you want to record:

• • Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
  • Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.

1. Select Save to record the bill.

Then, you can follow the steps to pay bills on QuickBooks Desktop.

You can also see the complete list of workflows and other vendor-related transactions in this article: Account Payable Workflow.

I'm always around here to help if you have additional concerns about recording your transactions in QuickBooks.

Sorry, I know this but this doesn't help

Sorry, I know Bill entry, I am trying to find a work around for Bill entry or Bill holding to pay from 3rd party payroll. This isn't helpful.

I appreciate your prompt reply, @CCreative.

You'll want to ensure you use the correct account in exporting your transactions from the third-party app. This way, it'll hit the Accounts Payable A/P when importing it to your QuickBooks Desktop (QBDT).

For more details about importing data in QBDT, check out this article: Import and export data in QuickBooks Desktop.

Also, you can create a clearing account as a workaround to hold your bills. Let me show you how.

1. Go to the Lists menu.
2. Select Chart of Accounts.
3. Right-click anywhere in the Chart of Accounts, then select New.
4. In the Add New Account window, select the Bank radio button.
5. Select Continue.
6. In the Account Name field, enter Clearing Account, Barter Account or Wash Account.
7. Do not enter an opening balance, then select Save & Close.

You can also check this link for more details: Set up a clearing account.

I'd also suggest working with your accountant in setting up and using your clearing account. This way, we can prevent messing up your book. If you're not affiliated with one, you can visit our ProAdvisor page and look for one from there.

In case you want to pay your bills online, you can refer to this article for guidance: Use Online Bill Pay in QuickBooks Desktop.

You can always tag me in your reply if you have other concerns or questions about importing your bills. I'll be around ready to back you up!