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cmarty
Level 2

void payroll check quickbooks online

I created a physical pay check, but found out that they do a transfer of funds for this employee, he's the son of the owner. Whats the best way to proceed without messing up payroll & payroll taxes? I need to void this paycheck. I also need to associate the transfer with his payroll information. Thanks for all your help!

Solved
Best answer October 27, 2018

Best Answers
lynda
Community Champion

void payroll check quickbooks online

Hi @cmarty:

 

 Good morning! So if I’m understanding your question correctly, you need to process a payroll check for the owner’s son, but they just transfer the net payroll amount from the bank account directly to his bank account. Since you created a paycheck, just edit the check and for the check number just put TRansfer where your check number we go.. That would indicate a transfer. You want to keep the paycheck because you want the balance to show on his W-2 at the end of the year. If the system won’t allow for you to edit, just leave the paycheck in place.  

 

 No if I totally missed what your question was, please ask more questions. 

 

Have a great weekend!

 

lynda

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10 Comments
lynda
Community Champion

void payroll check quickbooks online

Hi @cmarty:

 

 Good morning! So if I’m understanding your question correctly, you need to process a payroll check for the owner’s son, but they just transfer the net payroll amount from the bank account directly to his bank account. Since you created a paycheck, just edit the check and for the check number just put TRansfer where your check number we go.. That would indicate a transfer. You want to keep the paycheck because you want the balance to show on his W-2 at the end of the year. If the system won’t allow for you to edit, just leave the paycheck in place.  

 

 No if I totally missed what your question was, please ask more questions. 

 

Have a great weekend!

 

lynda

View solution in original post

cmarty
Level 2

void payroll check quickbooks online

Thank you for the confirmation. I was thinking this but didn't know if there were "official steps" that would void the check and recreate the payroll information for a transfer.

Bwana1010
Level 1

void payroll check quickbooks online

I need to void a payroll check #52567 it is incorrect

MikiD
QuickBooks Team

void payroll check quickbooks online

Are you trying to void the most recent payroll, Bwana1010?


If it is, you won’t be able to void it. You might want to delete it instead. Here’s how:

 

  1. Go to Workers from the left menu. 
  2. Go to Employees tab. 
  3. From the list, select the employee involved. 
  4. Go to Paychecks List tab and set the date range. 
  5. Select the paycheck number 52567 and click Delete. If it’s not the latest one, the option will show Void at the bottom.     

 

 

 

Check this out for additional details:void paychecks. 

 

Always consider on posting here again if you have other concerns. 

2dogs
Level 1

void payroll check quickbooks online

What do you do if you do not have the delete option, but only the Void option?  I keep receiving this error message: Error code: 1594-6717-12523-fci_p

Nick_M
QuickBooks Team

void payroll check quickbooks online

Hi there, 2dogs. 

 

Thanks for stopping by the Community, as mentioned above by my colleague. If it’s not the latest paycheck, the option will show Void at the bottom rather than delete. If the steps provided above don't work and you just keep receiving that error code, I would recommend reaching out to our support team as they have the ability to look into your specific account and see exactly what's causing the hang up. To do so, follow along below:

  1. Sign in to your QuickBooks Online company.
  2. Select Help (?) at the top right.
  3. Select Contact Us to connect with a live support agent.

 

If you have any other questions on the meantime, feel free to reach out below. Thank you for your time and have a nice afternoon. 

 

ghaffar795
Level 1

void payroll check quickbooks online

I have checked how to delete the Pay check but now I am facing another problem. A check was paid in QuickBooks but I didn't see that in my Bank statements. How I can clear this situation?

AlexV
QuickBooks Team

void payroll check quickbooks online

Thanks for joining this thread, ghaffar795.

 

If you are using a direct deposit payroll and were able to delete it, that means the direct deposit wasn't successful and your employee is not paid. That's why it doesn't reflect on your bank statement. For paper checks, you can delete it but it'll still be posted on your bank statement once your employee encashed it.

 

In addition, you want to make sure you're looking at the correct bank statement if you have multiple bank accounts. Here's the link for more info about fixing an employee's paycheck: Delete or void employee paychecks.

 

You can also browse these articles about direct deposit:

The Community is always here to help you if you have other concerns. I'm wishing you all the best!

Suzie89
Level 1

void payroll check quickbooks online

This thread has all great info, but I bring another question to the table. I have a client who created payroll checks in QBO but wrote manual checks from a different bank account than what was linked to the QBO payroll check. Once the check cleared there was no way to match, and it just was added as an expense to wages. Fast forward 8 months, he canceled QBO payroll. Fast forward another 2 months, now that he's my client I've found duplicate payroll expenses with a large payroll liability for all the QBO payroll he ran that never cleared because the checks were written from a different business account. 

 

How do I void and/or delete QBO payroll checks when the client no longer has QBO payroll services?

DivinaMercy_N
QuickBooks Team

void payroll check quickbooks online

Thank you for joining this thread, @Suzie89.

 

I can share some info so you can fix the balance for the accounts. Since the QuickBooks Online Payroll service has been canceled, the option to write a check to delete and recreate is no longer possible.

 

To resolve the balance on incorrect accounts, you will need to create a Journal Entry. To guide you through the detailed steps, please visit this article:  Create a journal entry in QuickBooks Online.

 

Also, QBO offers several payroll reports that you can pull up to access your business and employee information. To get started, see our Payroll reports page.

 

Let me know by posting a reply below if you need further assistance with fixing your payroll checks. I'm always around to help. Have a good one. 

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