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Experienced Member

W2 E File to IRS

We are needing to Electronically file the W2's to the IRS.

Can you guide us where to look for instructions on how to send them?

Solved
Best answer 01-08-2019

Accepted Solutions
Moderator

Re: W2 E File to IRS

Good day, @BJSchickling63.

 

Welcome to the Intuit Community. I'm the right person to help you e-file your W-2 form to IRS.

 

Are you already enrolled in the electronic filing service in QuickBooks Desktop? If yes, you can proceed to the next steps. If not, here's how to set up Federal W-2s for e-file:

  1. Click Employees.
  2. Choose Payroll Center.
  3. Choose the File Forms tab.
  4. Under Other Activities, click Change Filing Method.
  5. Click Continue.
  6. Select Federal Form W-2/W-3 from the list of forms and select Edit
  7. Choose the E-file radio-button.
  8. Click Finish.
  9. Close the View Enrollments window.
  10. At the lower left of the QuickBooks Desktop Payroll Setup window, click Finish Later.

 

Here's how to e-file the W-2s:

  1. Click Employees.
  2. Choose Payroll Center.
  3. Choose the File Forms tab.
  4. Highlight Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
  5. Click the Create Form button.
  6. Select the employees.
  7. Enter the necessary fields.
  8. Once you're on the filing method window, make sure to select E-File Federal Forms.
  9. Enter the Phone Number and the E-mail address of your company on the login screen. We use that information to notify you about the submission process.
  10. Click Submit.

 

For more information, you can use this article as a reference: E-file W-2 and W-3 in QuickBooks Desktop.

 

That should help you e-file your W-2, BJSchickling63.

 

Just let me know if you have more questions about payroll and forms. I'm always here to help. Have a good one!

4 Comments
Moderator

Re: W2 E File to IRS

Good day, @BJSchickling63.

 

Welcome to the Intuit Community. I'm the right person to help you e-file your W-2 form to IRS.

 

Are you already enrolled in the electronic filing service in QuickBooks Desktop? If yes, you can proceed to the next steps. If not, here's how to set up Federal W-2s for e-file:

  1. Click Employees.
  2. Choose Payroll Center.
  3. Choose the File Forms tab.
  4. Under Other Activities, click Change Filing Method.
  5. Click Continue.
  6. Select Federal Form W-2/W-3 from the list of forms and select Edit
  7. Choose the E-file radio-button.
  8. Click Finish.
  9. Close the View Enrollments window.
  10. At the lower left of the QuickBooks Desktop Payroll Setup window, click Finish Later.

 

Here's how to e-file the W-2s:

  1. Click Employees.
  2. Choose Payroll Center.
  3. Choose the File Forms tab.
  4. Highlight Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
  5. Click the Create Form button.
  6. Select the employees.
  7. Enter the necessary fields.
  8. Once you're on the filing method window, make sure to select E-File Federal Forms.
  9. Enter the Phone Number and the E-mail address of your company on the login screen. We use that information to notify you about the submission process.
  10. Click Submit.

 

For more information, you can use this article as a reference: E-file W-2 and W-3 in QuickBooks Desktop.

 

That should help you e-file your W-2, BJSchickling63.

 

Just let me know if you have more questions about payroll and forms. I'm always here to help. Have a good one!

Experienced Member

Re: W2 E File to IRS

Thank you for your quick response. This is exactly the information we were looking for.

Active Member

Re: W2 E File to IRS

If I printed the W-2's and I efiled both Soc Security and the Wisconsin State Dept of Revenue with Intuit, do I still need to go to the WDOR website to enter the W2 information as well?

 

Thank you

Laura

QuickBooks Team

Re: W2 E File to IRS

Good day, Laura.

 

You no longer need to go to your state agency's website to enter the W-2 information. Since you've used our E-file feature, our system submitted the W-2 form directly to them already.

 

If you have other payroll concerns, don't hesitate to drop by anytime.