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Level 1


Not sure if my w2 info was sent electronically. How can I be sure/confirm?

Content Leader

Re: W2's

Hey @jim54,


Welcome to the Community. I can provide clarification on your W2 info being sent electronically.


QuickBooks Online offers the ability to review the status of e-payments and e-filings. Here's how:


  1. Click Taxes on the left navigation menu and Payroll Tax.
  2. Select View Archived forms in the Quarterly or Annual forms section, which would be the latter in this instance.
  3. Click on the name of the form, which would be W-2.
  4. Check the E-file Status.


For additional information on this, including what different statuses mean, I recommend the following link: Check E-filing or E-payment Status.


That's it. This should guide you to confirm the status of your W-2 info.


The Community is always here, so let me know if you have any questions. Have a good one. 

Level 2

Re: W2's

Having never eFiled W2's, what do I do with the hard copy A?




Level 2

Re: W2's

I am E filing W2's for the first time.  I cannot get into area to see what to do next.


I confirmed submitting and receipt.  My question:  what do I do with the hard copy A?


Thank you,


Content Leader

Re: W2's

Hello @Jeanine,


Thank you for posting in the Community. I'm here to provide clarification on W-2's.


Since Copy A is the form that's sent to the Social Security Administration (SSA) and you've confirmed that you've e-filed the W2's, rest assured there isn't anything that you need to do with it. Additionally, it's noted that if a user has electronically filed their W-2 information then they are not to send a printout of Form W-2 to the SSA. 


For additional insight on W-2's, including what to do with each copy, please see the following link: Process and File W-2 Forms.


I'm confident this resource will assist you with the form.


As always, I'm just a post away if you need anything. Hope you have a nice weekend.

Level 1


I'm not sure I sent the W-2's electronically with QB's Desktop.  How can I confirm they have been sent and received?



It's good to hear you in this thread, DJB6.


Here are the steps that can surely walk you through checking the file form status:


  1. From the main menu, click Employees and select Employee Center.
  2. Click Payroll section on the left side and select the File forms tab.
  3. In the Filing History, go to the E-filings tab.

e filing status.PNG


In this article, expect that you'll learn more about E-filing Federal Forms.


You can always mention my name if you need more assistance with payroll. I would be happy to guide you in the right direction. Enjoy your day! Take care!

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