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W2/W3 E-file error

I am E-filing the W2/W3 forms for 2018 and I get an error stating that I don't have an amount in the employee's W2 line 4 (social security tax withheld) and line 6 (medicare tax withheld). The reason this is blank is due to the employee being exempt from these taxes.

How do I proceed to E-file while leaving these fields blank due to the employee status.

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Re: W2/W3 E-file error

RE: How do I proceed to E-file while leaving these fields blank due to the employee status.


Enter a 0.00 in these blank fields  (QB should default to 0.00 - not sure why it doesn't.)

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Re: W2/W3 E-file error

That doesn't work on my software.  Client is a sole proprietor.  Her children (under 18) work for her.  We did not withhold social security and medicare.  Now I get the error message saying it is under reported.  How do I fix this.



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Re: W2/W3 E-file error

I have the same issue.  Sole Proprietor's children work for the business. No SS and Med withholding required.  Payroll calculates properly.  W-2 give me an error saying boxes 4 and 6 are less than the calculated amount.  I put 0.00 in the boxes.  I still get the error message.  How do I fix this?


Re: W2/W3 E-file error

Thanks for joining this conversation, @chicks1.


I appreciate the steps you've done to get this working.  Allow me to step in for a moment and help fix the errors you're getting filing the W-2 form in QuickBooks Desktop (QBDT).


Just to clarify, do you have a number in boxes 3 and 5? If so, QuickBooks uses the internal calculator in the form to know how much the amount in boxes 4 and 6 should be by multiplying boxes 3 and 5 to their corresponding rates.


If that's the case, override or change the amount to 0.00 by right-clicking these boxes to zero out the boxes 4 and 6.



Just in case, you can check out this article for more information about the form W-2 boxes and codes.


That's it! Give this a try and please let me know how it goes by leaving a comment below. I want to make sure this is fix. Take care always. 

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