W2

If all you have is 1 employee / 1 W2, I personally would use a service like efile4biz.com.  That will cost you about 4.50 for the one W2 vs having to buy a pack of forms.  They will mail out the employee copy and e-file the official copy.  I use that myself for companies with only a few employees.  It's effective, not overly priced and rids you of the trouble of ordering forms and envelopes, stamps, trips to the post office.  Unless you have a lot of employees, I would just use the above site.  If you do use the above site, do NOT e-file your W2 from QBO because the site above also e-files the official copy.  Don't want that going in twice. 

I need a W-2

Hi there, Margarita78.

To get your W2 on QuickBooks Desktop, you can follow the steps shared by my colleague JanyRoseB.

I'm leaving this article for more information regarding the boxes and their corresponding data in the W-2 form, please visit this reference: W2 form boxes explained.

If you need a reference on how to file W2's feel free to follow the steps in this article: File your W-2 forms.

In addition to that, you can check out this article to see the General Instructions for Forms W-2c and W-3c sections: General Instructions for Forms W-2 and W-3.

Be sure to get back to me if you have follow-up questions by leaving a reply below. I'm always happy to help. Have a good day!

I have employees 

I have five employees 

I have ways on how you can print W-2 in QuickBooks Desktop, @Crna1.

To start, go to the Payroll Tax Center(PTC) to print the form. 

Here's how: 

1. Choose Employees at the top menu bar.
2. Select the Payroll Center.
3. Click the File Forms tab.
4. Choose View/Print forms & W-2s.
5. Enter the Payroll PIN and then click OK.
6. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
7. If prompted, click View Reprints and select Continue.
8. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

For additional reference, you can check out this article: How to reprint or replace employee W-2 forms.

Alternatively, you can reprint the archived W-2 forms that have been efiled or printed.

Here's how: 

1. Go to the Employees located at the top, and choose Payroll Tax Forms and W-2s.
2. Click Process Payroll Forms.
3. In the Filing History section, click the Saved Filings tab.
4. Find the W-2 form and click the link under the Saved PDF column.
5. Click the Print icon to print.

For more information, feel free to view this article: Print W-2 and W-3 forms.

Furthermore, see how to file your W2 forms with the IRS.

Feel at ease to let me know if you have other payroll concerns with QuickBooks. I'm always around to help you. Have a blissful day.