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cdhamer
Level 1

W2

I only have one employee.  Do I need to purchase pre-printed W2's  (minimum pack of 10 for $73!) or can I print from Quickbooks and use that for filing?

Solved
Best answer December 24, 2018

Best Answers
JanyRoseB
QuickBooks Team

W2

Hello there, cdhamer.

 

Thanks for taking the time to reach out to us. Allow me to help and provide some insights about pre-printed form for W-2. 

 

You can use a pre-printed or different form as long as it is scannable and the online version of it. For more information about W-2 filing instructions, you can check this website: https://www.irs.gov/pub/irs-pdf/fw2.pdf

 

Once you already have the scannable form, here's how you can print W-2 in QuickBooks Desktop: 

  1. At the top menu bar, click Employees.
  2. Go to Payroll Center.
  3. Select File Forms tab.
  4. Click View/Print forms & W-2s.
  5. Enter Payroll PIN.
  6. Click OK.
  7. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
  8. If prompted, select View Reprints.
  9. Click Continue.
  10. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

For additional reference, you can check this article: How to reprint or replace employee W-2 forms.

 

If you need further assistance with the steps, I recommend contacting our QuickBooks Desktop Payroll Support. They have additional tools to pull up your account and do a remote session. 

  1. Click this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16.
  2. Select your payroll subscription.
  3. Choose Payroll for the topic.
  4. Click View Contact Info to get the phone number. 

That's it! Don't hesitate to leave a comment below if you have any other questions about W-2 form. Have a good day ahead. 

View solution in original post

9 Comments
JanyRoseB
QuickBooks Team

W2

Hello there, cdhamer.

 

Thanks for taking the time to reach out to us. Allow me to help and provide some insights about pre-printed form for W-2. 

 

You can use a pre-printed or different form as long as it is scannable and the online version of it. For more information about W-2 filing instructions, you can check this website: https://www.irs.gov/pub/irs-pdf/fw2.pdf

 

Once you already have the scannable form, here's how you can print W-2 in QuickBooks Desktop: 

  1. At the top menu bar, click Employees.
  2. Go to Payroll Center.
  3. Select File Forms tab.
  4. Click View/Print forms & W-2s.
  5. Enter Payroll PIN.
  6. Click OK.
  7. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
  8. If prompted, select View Reprints.
  9. Click Continue.
  10. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

For additional reference, you can check this article: How to reprint or replace employee W-2 forms.

 

If you need further assistance with the steps, I recommend contacting our QuickBooks Desktop Payroll Support. They have additional tools to pull up your account and do a remote session. 

  1. Click this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16.
  2. Select your payroll subscription.
  3. Choose Payroll for the topic.
  4. Click View Contact Info to get the phone number. 

That's it! Don't hesitate to leave a comment below if you have any other questions about W-2 form. Have a good day ahead. 

View solution in original post

Anonymous
Not applicable

W2

No, you don't need to purchase forms.  QB will print file-able W-2's on plain paper.

Anonymous
Not applicable

W2

I don't know what question the Intuit post answers, but it does not appear to be and answer to the OP's question.

Tena_Lewey
Level 4

W2

If all you have is 1 employee / 1 W2, I personally would use a service like efile4biz.com.  That will cost you about 4.50 for the one W2 vs having to buy a pack of forms.  They will mail out the employee copy and e-file the official copy.  I use that myself for companies with only a few employees.  It's effective, not overly priced and rids you of the trouble of ordering forms and envelopes, stamps, trips to the post office.  Unless you have a lot of employees, I would just use the above site.  If you do use the above site, do NOT e-file your W2 from QBO because the site above also e-files the official copy.  Don't want that going in twice. 

Margarita78
Level 1

W2

I need a W-2

Charies_M
Moderator

W2

Hi there, Margarita78.

 

To get your W2 on QuickBooks Desktop, you can follow the steps shared by my colleague JanyRoseB.

 

I'm leaving this article for more information regarding the boxes and their corresponding data in the W-2 form, please visit this reference: W2 form boxes explained.

 

If you need a reference on how to file W2's feel free to follow the steps in this article: File your W-2 forms.

 

In addition to that, you can check out this article to see the General Instructions for Forms W-2c and W-3c sections: General Instructions for Forms W-2 and W-3.

 

Be sure to get back to me if you have follow-up questions by leaving a reply below. I'm always happy to help. Have a good day!

Crna1
Level 1

W2

I have employees 

Crna1
Level 1

W2

I have five employees 

Rubielyn_J
QuickBooks Team

W2

I have ways on how you can print W-2 in QuickBooks Desktop, @Crna1.

 

To start, go to the Payroll Tax Center(PTC) to print the form. 

 

Here's how: 

  1. Choose Employees at the top menu bar.
  2. Select the Payroll Center.
  3. Click the File Forms tab.
  4. Choose View/Print forms & W-2s.
  5. Enter the Payroll PIN and then click OK.
  6. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
  7. If prompted, click View Reprints and select Continue.
  8. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

 

For additional reference, you can check out this article: How to reprint or replace employee W-2 forms.

 

Alternatively, you can reprint the archived W-2 forms that have been efiled or printed.

 

Here's how: 

 

  1. Go to the Employees located at the top, and choose Payroll Tax Forms and W-2s.
  2. Click Process Payroll Forms.
  3. In the Filing History section, click the Saved Filings tab.
  4. Find the W-2 form and click the link under the Saved PDF column.
  5. Click the Print icon to print.

 

For more information, feel free to view this article: Print W-2 and W-3 forms.

 

Furthermore, see how to file your W2 forms with the IRS.

 

Feel at ease to let me know if you have other payroll concerns with QuickBooks. I'm always around to help you. Have a blissful day.

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