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tyler17
Level 1

We had to amend our Q1 2020 941 due to an under-reported amount (amount paid to employee was not in quickbooks). How can I edit total wages paid to employee for the W2s?

Since the employee payment was not originally in quickbooks, the W-2 per quickbooks won't match the 941x we had to file. How should I update the employee wages paid so the W-2s are correct in quickbooks, or will I need to efile outside of quickbooks?
3 Comments 3
FritzF
Moderator

We had to amend our Q1 2020 941 due to an under-reported amount (amount paid to employee was not in quickbooks). How can I edit total wages paid to employee for the W2s?

Thanks for posting again in the Community, @tyler17.

 

Since the employee's wage was paid outside QuickBooks Online (QBO), you can enter prior payroll tax payments. This will help correct their W2s as well.

 

The steps to do this may differ depending on the payroll subscription you're using. If you have QuickBooks Online Payroll (QBOP), here's how:

 

  1. In QBO, go to the Taxes menu at the left pane to get to the Payroll Tax page.
  2. In the Taxes section, click Entry prior tax history, then choose Add Payment.
  3. Select tax type and liability period, then enter the necessary information in the desired fields.
  4. Hit OK to complete.

 

If you're using Intuit Online Payroll (IOP), you can refer to this article for the detailed steps on how: Recording prior tax payments.

 

I'm also adding this article for further guidance about submitting W2s for future reference: File your W-2 forms.

 

Please let me know if you have any additional concerns or questions by leaving a comment in this thread. I'm always here to help. Have a wonderful day!

tyler17
Level 1

We had to amend our Q1 2020 941 due to an under-reported amount (amount paid to employee was not in quickbooks). How can I edit total wages paid to employee for the W2s?

Thanks for the quick response. A quick follow-up questions/clarification:

- How do I ensure the actual wages paid to the employee outside of quickbooks are reflected in their W-2. I was thinking I could create a payroll check (bonus) in QBO so their wages appear correctly in boxes 1, 3, 5 and 16. My only concern with this, is QBO wants to automatically calculate taxes on that amount, but since the amounts weren't originally withheld from the employees paycheck (hince the 941x) that withholding on those amounts would be zero. Any ideas here?

AlcaeusF
Moderator

We had to amend our Q1 2020 941 due to an under-reported amount (amount paid to employee was not in quickbooks). How can I edit total wages paid to employee for the W2s?

Hello @tyler17,

 

I appreciate you for getting back to us here in the Community. I'm here to provide additional information about how to reflect the wages to their W-2.

 

The details showing on the form will depend on the paychecks you input on the system. You'll need to enter the past pay information in QuickBooks using the prior payroll feature.

 

However, please note that you can only use this if there are no paychecks entered yet. For the detailed information, I recommend you visit this page: Set up a prior payroll for QuickBooks Online Payroll.

 

If you can no longer enter the data, please proceed with contacting our Payroll Support Team. They have the tool to add the payroll information on your behalf.

 

Here's how:

 

  1. Go to the Help menu at the upper right. 
  2. Choose Contact Us
  3. Enter your specific concern in the What can we help you with? box. 
  4. Click Let's talk
  5. Select Get a callback or Start a chat
  6. Enter your contact information. 
  7. Choose Confirm my call or Send message

I've also attached an article you can use to resolve W-2 issues in QuickBooks: Fix an incorrect W-2.

 

Please know that I'm just a post away if you have any other questions regarding your payroll. Take care.

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