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Level 3

What effect does making an employee inactive have on QB?

 
Solved
Best answer December 14, 2019

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QuickBooks Team

What effect does making an employee inactive have on QB?

Hi @Wailele,

 

Any employee marked as inactive will no longer appear in your Employee Center page. Their profile and pay records will remain in your account. 

 

Other than that, it doesn't affect anything else in QuickBooks Desktop. 

 

In case you encounter an issue where an employee is missing from your Employee Center page, check out this article: Employee is missing from your QuickBooks Desktop Payroll. It lists different scenarios with their respective fixes. 

 

You're welcome to post here in the Community if you have other questions. I'll be sure to get back to you. 

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Highlighted
QuickBooks Team

What effect does making an employee inactive have on QB?

Hi @Wailele,

 

Any employee marked as inactive will no longer appear in your Employee Center page. Their profile and pay records will remain in your account. 

 

Other than that, it doesn't affect anything else in QuickBooks Desktop. 

 

In case you encounter an issue where an employee is missing from your Employee Center page, check out this article: Employee is missing from your QuickBooks Desktop Payroll. It lists different scenarios with their respective fixes. 

 

You're welcome to post here in the Community if you have other questions. I'll be sure to get back to you. 

View solution in original post

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Level 1

What effect does making an employee inactive have on QB?

Many thanks for this answer.   Is it also true for Quickbooks Online version?

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QuickBooks Team

What effect does making an employee inactive have on QB?

You are correct, PeterYork!

 

Though the status is inactive, the data remains on your account. That is because you still need to file annual payroll forms for those inactive employees if you created a paycheck within the year. Also, this is to make sure that your data is still intact.

 

In addition, we can also reactive them if these employees work again at your company. Reactivating an employee is a pretty painless process. Here are the steps to do so:

  1. Go to the Payroll tab and then click Employees.
  2. From the Active Employees drop-down, select Inactive Employees.
  3. Select the inactive employee and go to the Employment.
  4. Change the status to Active.

I've added some articles you can check about payroll:

Please post a comment again if you have more questions. Wishing you all the best!

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