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What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

My company is shutting down because of the COVID19 crisis. I want to minimize all costs during this process...We have furloughed all employees, I want to stop paying per employee fees for QBO Advanced Payroll and TSheets...whats is the best way to do that...
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Best answer 03-24-2020

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QuickBooks Team

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

Hi, Bru4you.
 

If you cancel and reactivate your Payroll, you won't lose any employee information. There are some things that will be disabled though, such as creating paychecks, paying & filing federal/state taxes, and printing W-2s. Here's a detailed article that goes over what all happens when you cancel a subscription: Cancel Your Payroll Service

If your payroll is inactive, Tsheets will remain active but won't sync with your data.

If you change an employee's status to Not On Payroll, you'll no longer be billed by Intuit for them. You'd want to verify with Tsheets if this changes any fees on their end. Here's an informative article about changing statuses: Delete or Terminate an Employee

I'll be here with an answer if you have any other questions.

View solution in original post

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QuickBooks Team

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

Hi there, Bru4you.

 

I can see how this COVID-19 lockdown affects your business. Our marketing team is continually working to ensure we deliver the best service to our customers during this hard time.

 

You can cancel your payroll account to stop the per-employee fees to minimize business expenses momentarily. Please follow the steps below on how to defer your payroll service:

 

1. Click the Gear icon at the upper right corner.

2. Select Account and Settings.

3. Go to Billing & Subscription tab and choose Cancel from the Payroll section.

4. Select Continue to cancel.

5. Complete the short survey.

6. Hit Confirm cancel.

 

For additional information, please check this article: Cancel and reactivate your Online Payroll account. This also provides steps on how you can reactivate your payroll subscription.

 

Please let me know if you have other questions. I'm always here to help.

Highlighted
Level 2

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

 
Highlighted
Level 2

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

Thanks for the quick reply...

 

Will I lose all employee information when I cancel and reactivate?

 

I assume I will have to make state and federal tax payments manually for 1Q20?

 

Will tSheets stop as well since there will be no employees in QBO?

 

What about just changing the employee status to "not on payroll"? Does this stop the per employee service fee for QBO and tSheets?

Highlighted
QuickBooks Team

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

Hi, Bru4you.
 

If you cancel and reactivate your Payroll, you won't lose any employee information. There are some things that will be disabled though, such as creating paychecks, paying & filing federal/state taxes, and printing W-2s. Here's a detailed article that goes over what all happens when you cancel a subscription: Cancel Your Payroll Service

If your payroll is inactive, Tsheets will remain active but won't sync with your data.

If you change an employee's status to Not On Payroll, you'll no longer be billed by Intuit for them. You'd want to verify with Tsheets if this changes any fees on their end. Here's an informative article about changing statuses: Delete or Terminate an Employee

I'll be here with an answer if you have any other questions.

View solution in original post

Highlighted
Level 2

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

ZackE,

 

I did what you suggested. I moved all employees to not on payroll.

 

I got with Tsheets support and then archived all employees in Tsheets so I am not paying for any employees, they also gave me 50% discount during the covid crisis. so I a keeping that active for $15 per month.

 

I went on to cancel my QBO advance payroll, the process was a little rocky...I read somewhere that the cancelation process would as me if I wanted QBO to pay my Quarterly returns (which I would like), but now I don't know if that will be done. So I panicked and tried to reactivate...attached is the screen I got when I clicked reactivate...dont think this what I was expecting...I just need to get my quarterly fed and state taxes paid. Everything is current  and I doubt I will be processing paychecks before month end.

Any assistance is greatly appreciated. 

Highlighted
QuickBooks Team

What is the best way in QBO Advanced Payroll to furlough employees...? I also need to stop them processing hours thru tSheets...? tya...

Hi there, Bru4you. 

 

Taxes are drawn out from the paychecks we run. If we want to pay our taxes earlier, we can directly pay them in the Electronic Federal Tax Payment System (EFTPS) and state's website. As our basis of the amounts, we can pull a payroll report. 

 

I'll show you how: 

  1. Go to the Reports menu. 
  2. Type and click in the Search field, Payroll Tax Liability
  3. Select the Date Range
  4. Click Run report

You might also want to check these articles to know what happens if we cancel an account and reactivate once were ready to access it again:

Feel free to get back to me if you need anything else. Keep safe!

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