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susan8
Level 1

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

 
12 Comments 12
Kristine Mae
Moderator

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

Let's try to isolate your 1099 issue, Susan8.

 

Only vendors you paid through cash or checks are reported. And, they should meet the threshold ($600 or more). Please check this article for the troubleshooting steps (Choose 1099 vendor is not showing on the list when preparing 1099s): 1099 Troubleshooting.

 

The sub-accounts should show as well. Let's make sure to map the accounts correctly. The sub-accounts can be seen when you clicked on Box 7

 

Please let me know how it goes. I'll check your post from time to time. 

Rustler
Level 15

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

in 1099 mapping, select multiple accounts and check mark the parent and the subs for block 7

Nachos127
Level 1

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

I had the same issue.... it might have to do with converting Enterprise to QuickBooks Online, not sure.

 

I noticed sub-accounts don't show up if they've existed before transition, at least for me. If you create a new sub-account in QuickBooks online, it'll show up the next time you try to select which accounts you want. I had to move all transactions from that one old sub-account to the new one just to get it to work.

nycstartup
Level 1

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

I have the same issue: Subaccounts are *not* seen. Only top-level accounts are displayed in the selection panel for associating an account -> 1099 box. This seems like a technical issue on the Quickbooks side.

 

If I move payments for a vendor (who was paid via ACH) up from a sub-account to a top-level account of the same category, then those payments for that vendor are able to be added to the list of 1099s that will be generated. 

 

We are QBO native (never converted or used Enterprise, as suggested by another commenter as a reason for the issue).

RCV
QuickBooks Team
QuickBooks Team

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

Thanks for checking in with us, nycstartup.

 

I've checked here on our end and there's no reported case about this one. When preparing1099 accounts, both the parents and sub-accounts will show as a selection when mapping the 1099 accounts.

 

To better isolate this issue, let's access QuickBooks Online (QBO) using a private window. There are times when a browser's cache data becomes full or damaged causing the pages don't load properly. This mode doesn't use the existing cache data and helps us confirm browser-related issues.

 

Then, try preparing 1099 again.

 

If it works, go back to your original browser and clear the browser's cache to delete the temporary Internet files. You can also use a supported, up-to-date browser to be thorough.

 

If some payments are not posted in the 1099's, you can add or edit them. Just follow the steps in this article: Add or edit contractor payments (for 1099 filings).

 

To troubleshoot other 1099 issues, please refer to this article to resolve the problem: 1099 Troubleshooting.

 

Please touch-based with me if you need a hand with filing other year-end forms or any QBO related. I'll be here to help.

dylanlcarter
Level 1

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

This thread is old, but adding my experience in case it helps someone else. 

 

"When preparing1099 accounts, both the parents and sub-accounts will show as a selection when mapping the 1099 accounts." <-- as of Jan 2022, just choosing the parent account does NOT automatically select the sub-account. In the drop down list the sub-account is not listed under the parent, but rather listed as its own entry alphabetically.  So if your main account is "Outside Vendor" and your sub-account is "Software Developer", you would need to select both accounts separately in the drop down. 

SuperiorGCAZ
Level 3

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

I am having the same problem, as of Dec.2022.  Sub Accounts are not mapping when selecting the parent account. 

 

As a contractor, I cannot also select the sub accounts because they have the same name as the sub accounts of another parent/category that should NOT be included in 1099 reporting!  Eg/  Construction Material Cost>Plumbing & Sub-Contractors Expense>Plumbing.  Since all sub accounts are listed alphabetically, they just look like they are all doubled eg/ Plumbing, Plumbing. 

 

This looks like it's been a QB issue since 2019.  What is the solution?  

AileneA
QuickBooks Team

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

Hello, SuperiorGCAZ.

 

Since we lay out all the possible solutions above, let me route you to the right support. 

 

You can contact our Customer Support Team. They can check why your sub accounts are not mapping when selecting the parent account in QuickBooks Online. Let me show you how:  

 

  1. In your QBO account, go to the Help (?) menu at the top.
  2. Select Contact Us.
  3. Type in a brief description of your concern and select Chat to a human.
  4. Then tap Start a chat or Get a call back. 

 

For instructions on correcting your 1099s, please refer to this article: 1099 Troubleshooting

 

Additionally, to learn more about how 1099 works in QuickBooks, please see this article: Common Questions About 1099s.

 

If you have other concerns or questions about 1099, just let me know by clicking the Reply button. I'll be glad to lend a hand. Have a great day!

SuperiorGCAZ
Level 3

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

I contacted chat & they did not know what I was talking about or was capable of understanding what the problem is.  She kept asking me to check the transactions for the vendors as a solution.  To be clear, that's over 100 vendors with thousands of transactions.

 

What now?

LT17
Level 2

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

This worked, thank you!

JessT
Moderator

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

Thank you for joining the thread, SuperiorGCAZ.

 

I can see the challenge of mapping sub-accounts with the same name. I encourage you to send feedback about this by clicking on the Gear icon and choosing Send Feedback Online.

 

In the meantime, you can edit the sub-accounts and put a slight difference in their names. For example, Plumbing (SCE) for the one under Sub-Contractors Expense and Plumbing (CMC) for the one under Construction Material Cost.

 

If you need more references for QBO, just click the Topics menu above and select the topic that you want.

 

Feel free to go back to this thread if you have more questions in mind.

SuperiorGCAZ
Level 3

When I select an account for a box on a 1099 it does not capture the sub accounts and won't show a 1099 for a Vendor. Why?

I've also now spoken with someone on the phone & they can't figure it out either.

 

Any solution to getting sub accounts to map with the parent account?

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