Where can I see my previously filed 941s?

Hello @usercmh,

Let me walk you through the steps on how you can view your previously filed quarterly 941 forms from last year.

1. Go to Taxes.
2. Select Payroll Tax.
3. Click Quarterly Forms.
4. Choose the 941 Form.
5. Select the appropriate date from the drop-down menu.
6. Click View.

On top of that, I've got you this helpful article for guidance in preparation for the 2020 tax season: QuickBooks Online Payroll Year-end Checklist.

If there's anything else that I can help you with, please let me know by leaving any comments below. I'll be here to lend a hand.

can you please update this? not accurate for QB online currently

Thanks for becoming part of the Community, dr43.

I'd be more than happy to show you where to find your previously filed 941 forms.

If you're subscribed to a Full Service, Core, Premium, or Elite plan:

1. In the left navigation bar, go to Taxes.
2. Choose Payroll Tax.
3. Under Forms, click Download, then pick each form you'd like to save a copy of.

In the event you're using QuickBooks Online Payroll Enhanced, the steps are a bit different:

1. Go to your Taxes screen.
2. Access Payroll Tax.
3. In the Quarterly Forms section, click View Archived Forms.
4. Choose a form from your list.
5. Select View.

I've also included a detailed resource about working with filed forms which may come in handy moving forward: Pay and file payroll taxes & forms

Please don't hesitate to send a reply if there's any questions. Have a wonderful Tuesday!

How am I able to locate previous years of 941's on my desktop version?

Hello there, @locate older 941 on desktop.
 

Helping you locate the previous 941 forms within your company file is my priority.

If you've saved the 941 forms, you should be able to see them in the same location where the company file is saved. If you can't find them from there, we can utilize the tax form worksheet.

Before doing so, let's update QuickBooks to the latest release. An upgraded version helps you have a better experience and ensure to always have the latest features and fixes. Here's how:

1. Go to the Downloads & Updates page.
2. Click the standard setup link.
3. Select the country, product and version.
4. Click the Search button.
5. Hit Download.
6. Restart your computer after installed successfully.

Then, here's how you can pull and run the Tax Forms Worksheets report to get all the pervious 941 information. Here's how:

1. Click Reports at the top menu bar and choose Employees & Payroll.
2. Tap More Payroll Reports in Excel.
3. Select Tax Form Worksheets.
4. Choose Quarterly 941, filter the Dates, and hit Create Report.
5. This will show all the 941 information you need.
   
    

I'd also like to give you these articles for more references in case you might need them when preparing your tax forms:

• How QuickBooks Populates Form 941
• Troubleshoot Form 941 in QuickBooks Desktop Payroll.

Don't hesitate to always ask questions if you need anything else about payroll forms. I'd be glad to help you anytime. Take care.

Has this been updated yet? Using the instructions you provided, I can see in my archives that the forms have been filed and accepted. But I can't actually see the button you're showing to 'view' or 'print'. When I hit the 'print' button at the top right, it just gives me the option to print the current screen. not the actual forms. Any updates? 

I've followed the steps you described above. I see the place where the forms are listed for the dates I have selected. I can see that the forms (941) have been accepted. But there's not an option to view the archived forms. when I click on 'print' it just prints the current screen showing that the forms have been accepted. How do I view the actual archived forms?

I can see the urgency of resolving this as soon as possible to have you view/print your previous payroll forms, @aaroniusa.

Before anything else, let's view/print your payroll forms in QuickBooks Online (QBO) using a different browser or a private window. This ensures that this is not a browser issue since QBO can occasionally stop working properly due to locally stored internet cache files that cause the product to behave unexpectedly. 

Here's how to activate incognito mode in some of the most common online browsers:
 

• Google Chrome and Microsoft Edge: Ctrl+ Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Safari: Command + Option + P

If you finally have the option to view your prior payroll forms, it's safe to say that the browser has caused it. This can be fixed by clearing your cache and cookies. This helps refresh website preferences that might be causing problems when you use QuickBooks.

However, if the issue persists, I recommend contacting our QuickBooks Online Payroll Support Experts to help you determine why you're unable to view the previous payroll forms. They can look into this matter more thoroughly and direct you through the steps for viewing your payroll forms.

Moreover, I'll also share these articles that can serve as your reference to get answers to common payroll questions as well as methods to access your tax forms and payments in your payroll service:

• Get answers to your payroll tax payment and filing questions
• Access payroll tax forms and tax payments

I'm looking forward to getting this resolved. Feel free to leave a reply if you have further payroll concerns. The Community team always has your back. Have a good one.

Please,

aaroniusa clearly stated that she is using the desktop version.  Your instructions are for the online version.  I am having the same problem.  In my desktop-enhanced payroll module, I can see the e-filings listed.  When I click on them, I only can see the confirmation email.  I want to see the actual form that was submitted to both the state and the federal agencies.

How do I do that?

oldtimer1948, thanks for reaching out to the Community. I'd be glad to assist you today. 

QuickBooks Desktop Payroll Enhanced will let you generate federal and state payroll tax forms. You can submit them electronically or manually to the IRS and state agencies, then print these forms right away. 

If you wish to see your saved forms, go to:

1. Select the Employees menu, then click Payroll Center.
2. Choose the File Forms tab.
3. Under Filing History, hit the Save Filings or E-Filings tab.
4. Tap the form to view it.

For more information, check out this article: Access payroll tax forms and tax payments.

I've also included the following articles for your reference in managing tax forms:

• E-file 940, 941, and 944 tax forms 
• E-file or submit state unemployment filings

Feel free to drop by again if you need further assistance. I'm looking forward to helping you. Have a great day, oldtimer1948!

Thank you, SirielJeaB, for your quick reply.  I have already found the articles that you mention in your reply. I have spent a lot of time researching this.

My problem is that it isn't working for me.  When I am in the Payroll/File Forms/Filing History/E-Filings, I click on the submitted tax form, but nothing happens.  I can click on the audit details button and it shows me the confirmation that the agency accepted my submission. I don't see any other portal button.

Even though I have Automatic Update turned on, I even manually updated QuickBooks again and closed and reopened the program.

Am I missing something or should I be talking to product support because my version of the software is not working? 

This is very annoying because I didn't save the forms.  I assumed (wrongly) that, since QB Payroll Service prepared and handled the submission, QB would always have a copy of the form for my use.

This is probably a quick fix, but I'm stymied.

Thanks for getting back and providing an update, @oldtimer1948. 

I appreciate your efforts in finding a fix to your issue so you can find the forms submitted to both state and federal agencies. I'll route you in the right direction of support to help with this query. 

Since you're still unable to find those payroll forms, I suggest contacting our QuickBooks Desktop Payroll Support Team. They have tools to pull up your account securely to find possible fixes. 

Here's how: 

1. Go to Help, then select QuickBooks Desktop Help/Contact Us.
2. Click Contact Us.
3. Give a brief description of your issue, then select Continue.
4. Choose a way to connect.

For future reference, this article can help you fix the most common issues with Form 941 or Schedule B: Troubleshoot For 941 in QuickBooks Desktop Payroll. 

Otherwise, you'll want to ask for copies from the IRS or the state where you've submitted those.

I need to retrieve a form 941 from 2018

Good morning, fblakley.

Thanks for joining this thread. I'm happy to show you how to retrieve a tax form in QuickBooks.

So I'm able to give you the best directions, are you currently using QuickBooks Online Payroll or Desktop Payroll?

If you're using the Online platform, here's how to view previously archived tax forms:

1. Select Taxes, then Payroll Tax.
2. Select the Payments tab.
3. Select Payment history. Or scroll down to the Payment resources section, then select All payments resources.
4. You can view, run a report, or print your tax payment history as needed.

The following article provides additional info about viewing your previously filed tax forms and payments.

Please feel free to reach back out in the comments below if you have any other questions. I'll be here to lend a hand.

I hope this is received  in the past we had QB desktop  we transitioned to qb online and no longer have a subscription to desktop although we didnt delete off computer    IRS needs copies of old 941  which were on desktop  how can i print these off if i dont have a subscrition

@cyoungstafel  Well, there's more than one way you could go here.

The easiest way is if you selected the right option on the 941 report window within QuickBooks. Specifically, the one in the lower left corner, 'Automatically create an archive when I e-file or print.'

If you did, then you'll want to go to wherever your QuickBooks file is saved on your computer and look for a folder called '{Your Company Name} Tax Form History'.

This folder should contain PDFs of all of your past payroll tax forms.

If you did not, you can probably still access them in QuickBooks Desktop under the Payroll Center, File Forms tab. I know you don't have a subscription, and it has been a while, but if memory serves, you may still be able to view it in the section called 'Filing History' under the Saved Filings tab.

If so, you'll see rows for each report with a hyperlink on the right hand side under the Saved column. You can double-click that hyperlink to view the form.

That being said, if the IRS is asking for copies of your old 941 forms, I'd put good money down that they never received them in the first place, in which case, I do not envy you.

Worst case, you can always print blank forms from the IRS website and use payroll summaries from within QuickBooks to fill them out by hand. It's not that much work, push comes to shove.

• https://quickbooks.intuit.com/learn-support/en-us/contact
• Care Plans for QuickBooks Desktop

@cyoungstafel 

Which QB Desktop year version did you use? You can use the trial version as a workaround to access your historical data for good.

Your history of Payroll forms printed in QBDT is stored as a PDF on the same folder as your QB company file is located. Using your File Explorer (folder icon) go to the company file folder (usually located C:/Users/Public/Documents/Intuit/QuickBooks/Company Files) (Network you will need to ask your IT person). The folder is named <company name> Tax Form History. They are in subfolders by form type.