Why did payroll liabilities did not take out enough payroll taxes, it is different than my form 941 that was populated.

***update***

I want to update, I figured out the difference of $58 is due to Quickbooks taxing my fringe benefits in the month of December.  Payroll liabilities calculated October and November correctly but not December?  I'm so confused why it did that, but at least I found the spot where it went wrong

Thanks for the update, @Iowa Mama of 7.

You can try to run a Paryoll tax liability report by quarter, to see the difference. QuickBooks will automatically calculate and adjust payroll liabilities.

If you have negative and positive payments, QuickBooks will apply the amount to your next payment.

You’ll want to ensure that you have the latest payroll tax table to have accurate rates and calculations.

For your future reference, let me share this article on how to correct payroll liabilities using a liability adjustment: Adjust payroll liabilities in QuickBooks Desktop.

I’m always here to help.

Thank you for responding and for the ideas.  This is what I can tell:

When I look at payroll liabilities, it never took out the missing $58.01 and it did not leave it as a balance for the next month either.

Payroll liabilities did not take out the correct tax amount (it did not include fringe benefits as a taxable income even though set up correctly)  When I compare the payroll summary and my W3 and W2's for the year it is still doing the same thing, probably because payroll liabilities didn't automatically calculate it.  But the 941 did calculate it, which is what showed it off.

How do I update quickbooks to take out the extra $13.49 for social security employee, $13.49 for social security company, $3.16 for medicare employee, $3.16 for medicare company.....and $10.01, $10.01, $2.35, $2.35.....so that it reflects correctly on my W3 and W2's for 2019.  When I take the total wages listed on the payroll summary and the W3 total of $23,883.53 and multiply by .0124 for taxable social security wages and x .029 for taxable medicare wages as shown on form 941.....what should have been taken out is off by $58.01.....it's off in the payroll summary and on the W3 and W2's.  Quickbooks calculated wrong and it's still not calculating correctly, probably because the quarter and calculations are done....should I try unlocking and reopening the paychecks for that quarter....will it then redo and calculate correctly I wander? 

Thank you,

Rachel

There are two options on how to correct the taxes, Iowa Mama of 7.

First, is to delete the affected paychecks. Then, recreate them and make sure that the calculations are already correct before saving them. Here's how:

1. Open the affected paycheck.
2. Click the X or Delete button in the upper part of the transaction.
3. Select Delete check and click OK.
4. Recreate the paycheck and make sure it has the correct paycheck date.

Second option is to create a payroll liability adjustment to correct the form and payroll reports. Here's how:

1. Click the Adjust Payroll Liability link under the Pay Liabilities tab.
2. Use the last day of the 4th quarter in both Date and Effective Dates field.
3. Select Employee in the Adjustment is for section, then select the name of the employee.
4. Select the taxes that you've mentioned in the Item Name column.
5. Enter the amounts that you will be adjusting.
6. Click Next Adjustment to proceed to the next employee. 

Once done, run a payroll summary report or open your 941 to check if the amounts are already correct. You'll also want to save these articles in case you need them in the future:

• Adjust payroll liabilities in QuickBooks Desktop 
• QuickBooks Desktop calculates wages and/or payroll taxes incorrectly 
• Correct or Amend Forms 941 and 940 
• Fix an incorrect W-2 Form 

Add another reply below if you still need help with the rest of your tax forms.