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Why do my salary employess pay checks "split" between my payroll account and my operating account?

Hello, when doing my payroll the employees who are salary are being split between my payroll account and my operating account how do I fix this?  Thanks in advance.

Solved
Best answer 05-22-2019

Accepted Solutions
QuickBooks Team

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Hello there, @Bears3446

 

Thanks for providing extra details about your payroll concern. I can share some more insights to answer your question.


Ideally, all payroll and liability transactions should be posted on the account used during the payments. If you wish to change the account associated with payroll items, follow the steps below. That way, you'll refrain from transferring money from the payroll account to the operating account.

  1. On the top menu, click the Lists tab.
  2. Choose Payroll Item List.
  3. Double-click the item.
  4. Click Next.
  5. On the Expense Account window, change the associated account.
  6. Click Finish to save the changes.
    1.PNG

For in-depth information, you can refer to the Edit a payroll item article. 

 

That should get you going today, @Bears3446. Let me know the results or if you have follow-up payroll questions. I'm still here to help you more.

QuickBooks Team

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Hi there, Bears3446.

 

This can happen if a bank account is selected in the Expense Account of a payroll item. As a result, the transaction shows as a payment and a deposit on your bank register. 

 

We can update the account by following these steps:

  1. Click Lists located at the top.
  2. Choose Payroll Item List.
  3. Right-click on the payroll item and choose Edit Payroll Item.
  4. In the Edit payroll item window, click Next.
  5. Choose a payroll expense account from the Expense account drop-down list.
  6. Click Next until you see the Finish button.
  7. You will get a pop-up window to update the transactions.
  8. Select Update Transactions Starting on and choose the Date.
  9. Click OK.

Once done, go back to your register and check if the additional amount is showing on the correct column. 

 

Feel free to leave a comment if you have any additional questions or concerns. Thanks.

8 Comments
BRC
Established Community Backer ***

Re: Why do my salary employess pay checks "split" between my payroll account and my operating account?

Each payroll item can only use one expense account at a time, so will result in only one account used on the check no matter how many times you use it.

 

Do you use two different salary items? Or, are these offending expenses coming from specific items?

 

One way to see what is happening is to create a Journal report and turn on the Payroll Item column.  Then you can see the accounts associated with each payroll item.

Frequent Explorer *

Re: Why do my salary employess pay checks "split" between my payroll account and my operating account?

Thanks BRC, that helped but it brings up another question.  I transfer money to my payroll account from my operating account and everything is paid out of payroll as far as weekly checks, however lets say the child support, garnishments etc all get paid out of the operating account with separate entries to the appropriate agencies.  If I switch everything to say my payroll account that's going to mess my check registers up completely.

QuickBooks Team

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Hello there, @Bears3446

 

Thanks for providing extra details about your payroll concern. I can share some more insights to answer your question.


Ideally, all payroll and liability transactions should be posted on the account used during the payments. If you wish to change the account associated with payroll items, follow the steps below. That way, you'll refrain from transferring money from the payroll account to the operating account.

  1. On the top menu, click the Lists tab.
  2. Choose Payroll Item List.
  3. Double-click the item.
  4. Click Next.
  5. On the Expense Account window, change the associated account.
  6. Click Finish to save the changes.
    1.PNG

For in-depth information, you can refer to the Edit a payroll item article. 

 

That should get you going today, @Bears3446. Let me know the results or if you have follow-up payroll questions. I'm still here to help you more.

Frequent Explorer *

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Thank you for the process to fix this.  Now that I have that completed I have yet another questions.  I have an employee who we pay extra for cleaning the office's lunchroom etc.  I include the amount in his pay check but it shows up as a deposit on my payroll check register when it should actually be included in his total paycheck as a deduction not a deposit.  Any ideas on this one?

Frequent Explorer *

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Thank you for solving the problem for me.  Now it raises another question.  I have an employee who we pay extra to clean after working hours.  I include this amount in his check which i have listed as Misc #3.  The total of his check is showing as a payment on the check register but right after that it shows a deposit of the amount that we pay him extra.  Any ideas on that one?  Thanks in advance!

QuickBooks Team

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Hi there, Bears3446.

 

This can happen if a bank account is selected in the Expense Account of a payroll item. As a result, the transaction shows as a payment and a deposit on your bank register. 

 

We can update the account by following these steps:

  1. Click Lists located at the top.
  2. Choose Payroll Item List.
  3. Right-click on the payroll item and choose Edit Payroll Item.
  4. In the Edit payroll item window, click Next.
  5. Choose a payroll expense account from the Expense account drop-down list.
  6. Click Next until you see the Finish button.
  7. You will get a pop-up window to update the transactions.
  8. Select Update Transactions Starting on and choose the Date.
  9. Click OK.

Once done, go back to your register and check if the additional amount is showing on the correct column. 

 

Feel free to leave a comment if you have any additional questions or concerns. Thanks.

Frequent Explorer *

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

 
Frequent Explorer *

Re: Why do my salary employess pay checks "split" between my payroll account and my operating acc...

Thank you RenjolynC.  That worked out better, I appreciate everyone's help.

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