Why is my Federal Taxes accruing date say pay by 8/15/2025 when I just paid the Q2 this month?

The reason your federal taxes show a "pay by 8/15/2025" date in QuickBooks Online (QBO) Payroll could be that your tax payment frequency is set to monthly, AbbottandSons. I'll discuss this further.

Here's a breakdown of the federal payroll tax deadlines:

• Quarterly Filing: The quarterly Form 941 for Q2 (April-June) is due by July 31, 2025.
• Monthly Deposits: If you are a monthly depositor, your federal payroll tax deposits for a given month are due by the 15th day of the following month. This is where the 8/15/2025 date comes from; it's the due date for your July payroll tax deposit.

You can change your tax payment schedule if:

• It's the current quarter, and taxes haven’t been paid yet
• It's for a future quarter or year

Here's how:

1. Go to the Gear icon, then select Payroll Settings.
2. Select the Pencil icon next to the Federal tax you want to update.
   
   
   
   
3. From How often do you pay your taxes?, select Edit. 
   
   
   
   
4. Choose your new schedule and effective date. 
5. Once done, press Save. 

If you meet the criteria for changing your tax payment schedule but are still unable to make the change, please reach out to our live support team. They can assist you in uploading your schedule and will update it for you, as they have the necessary tools to investigate and provide further assistance. Additionally, you can consult your payroll accountant or tax advisor to confirm your federal deposit schedule and ensure compliance with the IRS.

In contrast, state unemployment taxes often have different due dates and reporting schedules. It's common for them to be a straightforward quarterly payment due by the end of the month following the end of the quarter. This is why your Q3 state unemployment tax is showing a due date of October 31, 2025.

It's important to know your specific deposit schedule to ensure timely tax payments and avoid penalties. If you have more questions about managing payroll taxes, feel free to return to this forum anytime.