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Can I retrieve an archived Form 941? Fire destroyed laptop and paper records. When completing Form 941 I always ensure the box "archive whenever I e-file" is checked.

We only have a .pdf copy of Q4 / 2019 and need first 3 quarters F941 for Payroll Protection Program submittal. Thank you
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Best answer April 13, 2020

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Community Champion

Can I retrieve an archived Form 941? Fire destroyed laptop and paper records. When completing Form 941 I always ensure the box "archive whenever I e-file" is checked.

Depends on if you have your hard drive still or a backup of the hard drive not just the company file.  When you efile and save a pdf it and all other forms are stored on same hard drive as company file in folders company name payroll history. When you efile there are two files saved in different folders. One is traditional pdf. If you cannot recover data from the hard drive you have limited options since I do not think quickbooks saves a copy when they act as your efiler.

 

If you have an eftps.gov account (for making tax deposits) it is possible copies of filed documents reside there but without looking myself I also doubt it since we never file actual forms there.

 

There is probably a form to request copies from the irs but I do not know its number

 

 

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Highlighted
Community Champion

Can I retrieve an archived Form 941? Fire destroyed laptop and paper records. When completing Form 941 I always ensure the box "archive whenever I e-file" is checked.

Depends on if you have your hard drive still or a backup of the hard drive not just the company file.  When you efile and save a pdf it and all other forms are stored on same hard drive as company file in folders company name payroll history. When you efile there are two files saved in different folders. One is traditional pdf. If you cannot recover data from the hard drive you have limited options since I do not think quickbooks saves a copy when they act as your efiler.

 

If you have an eftps.gov account (for making tax deposits) it is possible copies of filed documents reside there but without looking myself I also doubt it since we never file actual forms there.

 

There is probably a form to request copies from the irs but I do not know its number

 

 

View solution in original post

Level 1

Can I retrieve an archived Form 941? Fire destroyed laptop and paper records. When completing Form 941 I always ensure the box "archive whenever I e-file" is checked.

Thank you,

You confirmed my worse fears - we had an off-site company file but no hard disk copy off-site.

We have worked around the problem by re-doing the F941's for the missing quarters. Only challenge is that the current QuickBooks form says 2020. However numbers are correct and I think the bank will accept them!

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