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SherylF
Level 2

Running FFCRA Desktop Payroll

This may sound like a stupid question, but we all know there is no such thing!  I have a few employees that fall under the FFCRA.  I have set up the liabilities and the addition as per the "How to track paid leave and sick time for the Coronavirus" article.

 

I use QB Desktop payroll.  When I process payroll, how do I ensure that these employees will fall under the FFCRA?  Do I need to create a new additional payroll item for wages?  How does that link up with the liabilities and addition as stated above?

Thanks!

 

10 Comments
AileneA
QuickBooks Team

Running FFCRA Desktop Payroll

Hi there, @SherylF

 

Thank you for reaching out to the Community. Once you've set up how to track paid leave and sick time, you can run a regular payroll. When you do run payroll, make sure you add the appropriate payroll items for the paid leave, and track those hours that have limits, and payout your salaried employees by the hour. 

 

To ensure you’ve been tracking the leave correctly, you can review your payroll reports to check it. You can use the Payroll Summary by Employee Report that gives you a comprehensive report of wages, deductions, and tax information, totaled by employee or period. You can check out this payroll report article with additional information about running reports as well. Here's how: 

 

 

  1. Go to Reports, then Employees and Payroll.
  2. Select Payroll Summary.
  3. Adjust the date range appropriately. 

 

reportsP..PNG

 reportsp1.PNG

 

I would also like to give you a few links that will be beneficial to you. One highlights everything you'll need to know about the FFCRA and the other is a detailed on to ensure you get the tax credit after you paid your employees.  

  

 

If you have any questions please feel more than welcome to reach out to me anytime. Have a good day!

SherylF
Level 2

Running FFCRA Desktop Payroll

So I set up the payroll items as per the instructions.  I do not see "National Paid Leave EE" as a payroll item to pay my employees. What payroll item do I use to pay them?  Sick Leave?

 

 

Rasa-LilaM
QuickBooks Team

Running FFCRA Desktop Payroll

Thanks for coming back to the Community, SherylF. 
 
I appreciate you following the troubleshooting steps provided by my peer. I can help and guide you on how to add the National Paid Leave EE.
 
When creating a timesheet, the pay types that will only show in the Payroll Item drop-down are only wages. Since the National Paid Leave EE is an Addition item, manually select it on the paycheck.
 
This way, you’ll be able to pay the employees. Here’s how:

 

  1. Make sure the time data is already added to the Preview Paycheck window.
  2. Next, go to the Other Payroll Items section.
  3. Click the drop-down under Item Name to choose the appropriate benefit type.
    fl.png
  4. Type in the rate and then click Save & Close

For more insights, check out the How to track paid leave and sick time for the coronavirus guide. It contains a detailed explanation for each payroll item and when to use it. Go to the Benefit type section to view the information.
 
Keep me posted if you have any clarifications or other concerns. I’ll get back to answer them for you. Enjoy the rest of the day. 

SherylF
Level 2

Running FFCRA Desktop Payroll

Thanks for getting back to me!  So if I have an employee who is going to be paid 40 hours (we have a weekly payroll) under the National Paid Leave, do I enter his entire amount of wage in the drop down box under Other Payroll Items and zero out any hours on his earnings?

ZackE
QuickBooks Team

Running FFCRA Desktop Payroll

Hey, SherylF.
 

Once you've set up your payroll to handle paid leave under the Families First Coronavirus Response Act (FFCRA), you can run a regular payroll as you normally would. Under Other Payroll Items, you enter the employee's hourly wage in the Rate section. You'll want to make sure your workers are paid for all hours they worked, so no hours need to be zeroed out.
 

Our resource on how to track paid leave and sick time in accordance with the FFCRA provides further information about how to enter everything.
 

If you have any other questions, feel welcome to reach out to the Community anytime! Have a wonderful day.

SherylF
Level 2

Running FFCRA Desktop Payroll

We have run the payroll.  How do we get credit for the employers portion of the Social Security (FICA)?  The payroll summary is still showing both the employers and employees withholding exactly the same.

 

I have made sure that the default selection was marked on the National Paid Leave items that were set up.  When payroll was first ran, I am not sure if this box was checked or not, so I deleted the three checks that I need to process and re-ran the payroll after I made sure the default selection was marked.  I still come up with the same FICA amounts for both the employer and employee on the payroll summary. 

 

What am I missing?

Thanks!

SherylF
Level 2

Running FFCRA Desktop Payroll

I figured it out:)  Thanks!

LK in payroll
Level 1

Running FFCRA Desktop Payroll

I'm still not sure how to get the credit to show up for Employers Share of Medicare.  I did everything as required by "How to track paid leave and sick time for the Coronavirus", but in the Other Expenses line item it has wages only.  HELP!

RenjolynC
QuickBooks Team

Running FFCRA Desktop Payroll

Hello, LK in payroll.

 

I appreciate your time following the steps provided in the article. For us to further check your setup, I'd recommend reaching out to our Customer Care Team. Before doing so, please check out our support hours here. Then, follow these steps:

 

  1. In your QuickBooks Desktop program, go to Help QuickBooks Desktop Help.
  2. In the Have a Question window, click the Contact Us link at the bottom.
  3. From the Contact Us page, select any topics.
  4. Under Here's how to connect with a QuickBooks expert section, click the Get Phone Number button.

Please feel free to add a comment if you have any additional questions or other concerns. Take care and stay safe.

juliac2
Level 1

Running FFCRA Desktop Payroll

I must not be doing something quite right.  When I enter the hourly rate under Other Payroll Items it want to add that to their wages.  What am I missing?  I am in the middle of trying to run our weekly payroll, Help!

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