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Ryan Jamison
Level 1

Running Payroll for Family First Coronavirus Response Act

Hello,

 

I'm using QuickBooks desktop Pro 2020 with enhanced payroll.

 

I followed the steps shown on How to track paid leave and sick time for the coronavirus to setup all the payroll items related to FFCRA. I got stuck under the section "Run a regular payroll," specifically, "make sure you add the appropriate payroll items for the paid leave, and track those hours that have limits, and ..." Can someone help break this down?

 

  • Where do I enter the appropriate payroll item for paid leave?
  • Do I have to track the hours manually? If not, where do I enter the hours in QBs?

Can someone please provide more information about these steps? Thank you!

 

 

 

3 Comments
john-pero
Community Champion

Running Payroll for Family First Coronavirus Response Act

When you run payroll in QBDT (Enhanced) you are presented with only a few columns of pay types, usually regular, OT and maybe something else. When you review the paychecks individually is where you add the appropriate PTO hours. Maybe not everyone reviews each individual employee screen prior to check creation but that is where you add other pay types or deductions not in a normal pay run.

 

If you use timesheet entry for the paid leave payroll items then these will already be selected and in the employee's pay for the run.

 

Yes you have to track the hours, if it is the 100% tax credit sick leave you cannot have more than 80 over a two week period. If it is in the paycheck it is tracked whether you enter it through timesheets or direct in the payroll run.

 

And as I understand it, for the first type, (subject to clarification) it is an 80 hour max AND a 2-week max, meaning if you paid FMLA sick leave at 100% pay rate for a parttime employee for 60 hours in 2 weeks that is all they get of that type - you cannot pay them an additional 20 hours at 100% pay in week 3.

Ryan Jamison
Level 1

Running Payroll for Family First Coronavirus Response Act

@john-peroThanks for the quick reply.

 

I think I see what you're saying. It seems like I do the following:

  • Start scheduled payroll
  • "Open Paycheck Detail..." for the employees in question
  • Under "Other Payroll Items" add the FFCRA paid leave employee item and enter the quantity
  • Under "Employee Summary" add the value of the paid leave next to the FFCRA paid leave item

Tracking the hours manually isn't a problem. I only wanted to make sure I wasn't missing something in QBs. Thanks!

john-pero
Community Champion

Running Payroll for Family First Coronavirus Response Act

Yes that is exactly how you have to add it. The columns available to "show" in payroll entry screen do not include anything other than hourly, OT, bonus and salary - even PTO of any type has to be entered by viewing the paycheck detail.

 

What you may be missing as some have pointed out is that despite the employer being exempt from employer 6.2% SS there is no way to shut it off without also shutting off the employee deduction of same. You will experience an imposed liability that you do not owe and if this shows up on the Q2 941 that will be an issue. However it may be the only current way to take the credit.

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