Learn how to add and match downloaded transactions in QuickBooks Desktop for Mac.
When you download transactions from your bank, some of them may already be in your register. QuickBooks makes it easier for you to find existing and new transactions before you add them to your register.
QuickBooks tries to match the transactions you download with similar entries in your register. If QuickBooks finds a match, it marks the transaction as matched. Otherwise, it's unmatched. Here’s how to ensure all your downloaded transactions are correctly entered to your register.
Add and match transactions
To make a match, the check number, amount, date, and payee name must be similar with the transaction in QuickBooks. If you can’t make a match, the transaction might be new, reconciled, or the info doesn’t match.
- Go to Banking, then select Downloaded Transactions.
- If you have more than one account, select an account in the QuickBooks Account window.
- Select the unmatched transactions, and the transactions in the register you wish to match. Note: Matched transactions have an orange circle next to them.
- Select Match.
- To add a new transaction, select Add One, or Add Multiple for many. You also have the option to set up payee renaming rules. This makes matching transactions easier if there's a payee from your downloaded transactions that has the same name as one of your vendors.
- Enter the required info, then select Record.
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