Use the cash flow planner in QuickBooks Online and Intuit Enterprise Suite

Learn how to use the cash flow planner.

Track your income and expenses with the cash flow planner. Manage transactions within the planner without affecting your books.

Note: The cash flow planner isn’t available in QuickBooks Online Accountant and in all other versions if Multicurrency is on.

If you're interested in support any time, any day, consider upgrading to QuickBooks Online Advanced.

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Set up your account

To set up your planner, connect your bank and credit card accounts. This way, you can use the data from your chart of accounts.

Manage items

Add, edit, or delete items in the planner for potential income and expenses. You can also create repeating items to make planning even easier. Here’s how.

Note: Items in the planner aren't actual transactions. They won’t appear in your books.

Add an item

Follow this link to complete the steps in product

1. Select Planner.
   Note: If it’s your first time, select Start planning, then select Let’s go.
2. Select Add item.
3. Select Money in if the item is income, or Money out if it's an expense.
4. Enter a name in the DESCRIPTION field and enter an amount in the AMOUNT field.
   Note: If it’s a recurring item, select Repeating. Then select how often the item repeats.
5. Select Save.

Note: To export your cash flow details, select the Download Report ▼ dropdown. You can export the report as a CSV, PDF, or XLS file.

Edit an item

Follow this link to complete the steps in product

1. Select Planner.
2. Select the item you want to edit.
3. Edit the info.
4. Select Update.

Delete an item

Follow this link to complete the steps in product

1. Select Planner.
2. Select the item you want to delete.
3. Select Remove, then select Confirm.

Note: If you want to delete an entire series, select an item in the series, turn off the Repeating switch, select Remove, then select Remove again.

Customize your planner in QuickBooks Online

Select the data you want to see in your planner. Here’s how:

Follow this link to complete the steps in product

1. Select Planner (Take me there).
2. On the planner page, select the gear ⚙ icon.
3. Select your preference.
   • In the Linked accounts section, select the accounts that you want to show in the Cash flow planner.
     Note: Select Link bank account to link another bank account.
   • In the Threshold section, set an amount you don’t want to go under.
4. Select Save.

Customize your planner in Intuit Enterprise Suite

Select the data you want to see in your planner. Here’s how:

Follow this link to complete the steps in product

1. elect Planner (Take me there).
2. On the planner page, select Customize.
3. Select your preference:
   • If you selected show data from Bank transactions, in the Linked accounts section, select the accounts that you want to show in the Cash flow planner.
     Note: Select the plus + icon to make an unlisted account available.
   • If you selected show data from QuickBooks transactions, select one or more accounts that you want to show in the Cashflow planner.
4. In the Threshold section, set an amount you don’t want to go under.
5. Select Save.