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Set up an asset account in QuickBooks Online

SOLVEDby QuickBooksQuickBooks Online439Updated 4 weeks ago

Learn how to set up an asset account to track depreciation over time.

You can create an asset account in QuickBooks Online to track the current value and depreciation of your assets or the things that your company owns, like the following:

  • Land
  • Vehicles
  • Buildings
  • Machinery and equipment

These assets gradually lose value over time. This decrease in value is known as depreciation.

Note: If you need to calculate your asset’s depreciation, we recommend you work with your accountant who knows the best methods. You may also want to check the chart of accounts so you can better understand what each account is for and what it does.

Set up an asset account

  1. Go to Settings ⚙, then select Chart of accounts.
  2. Select New.
    Note: If you see the New category window instead of the Account window, you’re creating a subaccount. If you need to create a new parent account, switch to accountant view
  3. From the Account Type ▼ dropdown, select Fixed Assets or Other Assets.
  4. From the Detail Type ▼ dropdown, select the option that closely describes the asset.
  5. Name the account. If applicable, select the Track depreciation of this asset checkbox.
  6. Enter the current value of your asset in the Original cost field and the as of date. If recording the loan, leave this blank.
  7. When you're done, select Save and Close.

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