Overview of custom fields capabilities in QuickBooks Online

Learn about the capabilities and limitations of custom fields by reading this help article and FAQ.

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On March 17th 2025, we added custom fields to most plans, as shown in the table below. We’ve also expanded the capabilities of custom fields to support both sales and expense forms. Each custom field will support up to 100 values with a dropdown format.

Note: There’s no limit to the number of transactions that can have custom fields. The only limit is the number of custom fields a transaction can have. For example, if you use QuickBooks Online Simple Start, you can have 1 custom field on every transaction, and you can pick from 100 values in your dropdown list.

Add custom fields to sales and expense forms

Learn how to add custom fields to your sales forms and purchase orders in QuickBooks Online.

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FAQs

Which regions are affected?
This is a global change to QuickBooks Online and affects all customers worldwide.

All about custom fields

Data types for custom fields have increased
Custom field capabilities have expanded. Now all plans support a dropdown per custom field.

Number of values available
Each custom field has 100 values. For example, if you are a QuickBooks Online Simple Start subscriber, you have 1 custom field containing 100 values. Let’s say you have 60 tags that track different areas of your business. You can add those 60 tags, or values, to your custom field.

Previously, only QuickBooks Online Advanced had the dropdown option. Now all plans have a dropdown for each custom field. For example, c1q3TgEifQuickBooks Online Simple Start has 1 dropdown with 100 values. Whereas, QuickBooks Online Essentials has 4 dropdowns with 100 values each.

Can I add and remove custom fields like I do with tags?
Yes. For example, if you want to notate a transaction for review, you can do that with a custom field. Once the transaction has been reviewed, you can remove the custom field.

Which forms support custom fields?
Both sales and expense forms support custom fields. QuickBooks Online Plus and QuickBooks Online Advanced are the only plans that support Purchase Orders.

Which reports support custom fields?

Can I create a P&L report by custom field?
No. This capability doesn't exist.

Can I add custom fields within bank feeds and rules?
No. However, you can manually add them to your transactions and sales and expense forms.