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Set up occupational codes for employees

SOLVEDby QuickBooksQuickBooks Desktop Payroll158Updated 5 days ago

Learn how to set up occupational codes for your employees.

Some states require occupational codes for employees when filing quarterly or annual wage forms. We’ll show you how to find the correct occupational codes for your employees and how to enter it in your payroll product.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

States that require occupational codes

The state of Alaska requires each employees' occupational code be included when filing a Quarterly Contribution Report (TQ01C).

The Full Occupational Title or Code is a six-digit code determined by the position held by the employee. If the employee works in one occupation, report the job that requires the highest level of skill or education. If the skill level is the same, report the occupation in which the employee spends the most time. You can find the code for each of your employees in the Alaska Occupational Coding Manual.

Once you have the correct codes for your employees, you can start to set up their occupational codes.

The Indiana Department of Workforce and Development now requires Standard Occupational Classification (SOC) codes for employees. You can set up these occupational codes in QuickBooks so it shows on the Quarterly Employee Wage Report.

Find the correct occupational code for each of your employees. Follow the steps on the website to get the occupational code. Make note of the numerical code assigned to the occupation, as this is what you'll enter in QuickBooks.

Once you have the correct codes for your employees, you can start to set up their occupational codes.

The Louisiana Workforce Commission now requires Standard Occupational Classification (SOC) codes for employees. You can set up these occupational codes in QuickBooks so it shows on the Quarterly Employee Wage Report.

Find the correct occupational codes for your employees. Choose the code that best describes each employee's occupation. Make note of the numerical code assigned to the occupation, as this is what you'll enter in QuickBooks.

Once you have the correct codes for your employees, you can start to set up their occupational codes.

The Washington Department of Employment Security requires Standard Occupational Classification (SOC) codes for employees. You can set up these occupational codes in QuickBooks so it shows on the Quarterly Employee Wage Report.

Find the correct occupational codes for your employees. Choose the code that best describes each employee's occupation. Make note of the numerical code assigned to the occupation, as this is what you'll enter in QuickBooks.

Once you have the correct codes for your employees, you can start to set up their occupational codes.

The West Virginia Department of Workforce now requires Standard Occupational Classification (SOC) codes for employees. You can set up these occupational codes in QuickBooks so it shows on the Quarterly Employee Wage Report.

Find the correct occupational code for each of your employees. Follow the steps on the website to get the occupational code. Make note of the numerical code assigned to the occupation, as this is what you'll enter in QuickBooks.

Once you have the correct codes for your employees, you can start to set up their occupational codes.

Set up employee's occupational codes

  1. Go to Payroll, then Employees.
  2. Select your employee.
  3. From Employment details, select Start or Edit.
  4. Enter the occupational code, then select Save.
  5. Do the same for each applicable employee.

The occupational codes will print out on your wage reports.

  1. Go to Employees, then select Payroll Setup.
  2. Select Employee Setup, then choose Employee List.
  3. In the Review our Employee list window, select an employee, then choose Edit.
  4. Select Next until the Setup occupational information window appears.
  5. Select the appropriate Occupational Code field and enter the appropriate code, then select Finish.
    • West Virginia only: When directed, enter the County Code.
  6. Repeat steps 3 through 5 for each applicable employee.

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