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Automatically invoice unbilled time activities

SOLVEDby QuickBooksQuickBooks Online49Updated September 30, 2021

If you or your employees enter billable time into QuickBooks, we’ll show you how to set up your account to automatically create invoices from any unbilled time and notify you that the invoice was made.

Note: Auto-invoicing for unbilled activities is available only in QuickBooks Online Essentials and Plus.

Note: This feature isn’t available yet for the new invoicing experience. If you have the new version, you can switch to the old version to use this feature. Find out which version you have and what changes when you switch.

Enable automatic invoicing for unbilled time activities

Here's how to turn on the automatic invoicing feature:

  1. Select Settings ⚙️.
  2. Select Account and Settings.
  3. Select Advanced, then select the Edit ✎ icon in the Automation section.
  4. Select Automatically invoice unbilled activity. This will display a set of options. Set your preferred invoicing schedule, and choose how you want to be notified every time. turn on automatic invoicing in QuickBooks
  5. After adjusting your settings, select Save.
Note: QuickBooks Online auto-generates the invoices overnight. Depending on your setup, notifications will appear in the Activity feed on your Home page.

There are two ways to view auto-created invoices for unbilled activities.

To view from the Sales page:

  1. Select Sales.
  2. Go to Invoices.

To view from the Audit Log:

  1. Select Settings ⚙️.
  2. Select Audit Log. Auto-created invoices show as created by "System Administrator".

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