Allocate intercompany expenses in Intuit Enterprise Suite

Learn how to set up intercompany account mapping and allocate expenses between companies in Intuit Enterprise Suite.

With Intuit Enterprise Suite, you can directly allocate portions of a transaction directly from your bank feed, expense, check, or bill form to the different companies involved in the transaction. Just enter a percentage to allocate to each business in the allocation form and Intuit Enterprise Suite handles the correct accounting based on your intercompany account mapping.

We’ve also added four critical enhancements to help you record and track allocations:

1. Audit log attachment: Providing audit and compliance oversight, you can see your allocations in the audit log.
2. Support for item allocation: Select a product or service and allocate.  
3. Support for dimensions and projects: You'll see both options in the allocation. 
4. Ability to edit allocations: You no longer have to delete and re-create an allocation to make adjustments.

Setup intercompany account mapping

Set the source company's receivable and pay accounts to be used automatically when doing business between companies. This ensures correct debit and credit accounts without manual selection each time.

This is a one-time setup before you perform allocations. In order to perform allocations between Accounts Payable and Accounts Receivable accounts, you must set this up. 

1. Go to Multi-entity, then the Overview tab.
2. In the Resources widget, select Intercompany account mapping and expense allocations.
3. In the Source company dropdown ▼, choose the source company.
4. Select Add new, then choose a target company, the source company's intercompany receivable account, and target company's intercompany payable account.
5. Repeat the previous step to add mapping for as many accounts as you like.
6. When finished, select Done.

Allocate expenses

You can allocate expenses from your bank feed, or transaction forms like Expense, Bill, and Checks.

1. Go to either Bank transactions (Take me there), Expenses (Take me there), Checks (Take me there), or Bills (Take me there). 
2. Create or open an existing expense, check, or bill. Or, open a bank transaction that's categorized or waiting for review.
3. Enter expense details as normal, such as the payee and category details.
4. Select Allocate in the transaction.
5. For each expense’s category or item, you can select Allocate to choose one or more entities to involve in the allocation. Then, select Save.
6. Select the Category or Item for each company, then the Percentage/Amount for each company.
   Note: You’ll also be able to add memos or attachments to each expense.
7. When finished allocating the expense, select Save.
8. On the money-out form, select Save and close.

The transaction is now marked with an allocated icon for your reference.