Allocate intercompany expenses in Intuit Enterprise Suite

Learn how to setup intercompany account mapping and allocate expenses between companies in Intuit Enterprise Suite.

With Intuit Enterprise Suite, you can directly allocate portions of a transaction directly from your bank feed, expense, or bill form to the different companies involved in the transaction. Just enter a percentage to allocate to each business in the allocation form and Intuit Enterprise Suite handles the correct accounting based on your intercompany account mapping.

Setup intercompany account mapping

Set the source company's intercompany receivable account and the target company's intercompany payable accounts to be included in intercompany transactions that happen between each company. This ensures that intercompany allocations always post to the correct debit and credit accounts, removing the need to manually select accounts each time. This is a one-time setup before you perform allocations.

1. Go to Multi-entity, then the Overview tab.
2. In the Shortcuts widget, select Intercompany account mapping.
3. In the Source company dropdown ▼, choose the source company.
4. Select Add new, then choose a target company, the source company's intercompany receivable account, and target company's intercompany payable account.
5. Repeat the previous step to add mapping for as many accounts as you like.
6. When finished, select Done.

Allocate expenses

You can allocate expenses from your bank feed, Expenses, or Bills pages.

1. Go to either Bank transactions (Take me there), Expenses (Take me there), or Bills (Take me there). 
2. Create or open an existing expense or bill. Or, open a bank transaction that's categorized or waiting for review.
3. Enter expense details as normal, such as the payee and category details.
4. Select Allocate in the form.
5. For each expense’s category, you can select Allocate to choose one or more entities to involve in the allocation. Then, select Save.
6. Select the Category for each company, then select the Percentage and Amount for each company. The product automatically allocates that percentage or amount to each involved company.
7. When finished allocating the expense, select Save allocation.
8. On the money-out form, select Save and close.

The transaction is now marked with an ALLOCATED badge for your reference.