Learn how to set up and use Invoice with Google Calendar (formerly known as Bill My Time from Google Calendar) with invoices in QuickBooks Online.
If you use Google Calendar to schedule meetings and events, you can access them in QuickBooks to make sure you never forget to charge for the work you’ve done. When you’re ready to invoice customers, you can add the events from Google Calendars straight to their invoices.
Install the Invoice with Google Calendar app
Get the Google Calendar from the Intuit App Center or from within QuickBooks. To know more about Invoice with Google Calendar, find out the answers to the commonly asked questions about it.
- Go to Apps, then select Find apps.
- On the search field, enter Invoice with Google Calendar.
- Select the app, then select Get app now.
- Follow the prompts to complete the process.
Edit the default service item to use on invoices
- Go to Apps, then select My apps.
- Find the Invoice with Google Calendar app.
- From the dropdown, select Settings.
- On the Default service item and rate section, select Change.
- From the dropdown, select the service item you want to use.
Note: If you want to change the price of the service, you need to edit the product or service item. - Select Save.
About time tracking with Google Calendar
Google Calendar doesn't create timesheets in QuickBooks. When you add an event to your invoice, it doesn't assign it to your customer. However, this removes the restriction made by marking an event billable.
Add events from Google Calendar to invoices
After you enter the events in Google Calendar, you can start creating invoices for your customers. When you're ready to invoice customers, you can add the events from Google Calendar straight to their invoices and send it.
- Go to + New, then select Invoice.
- Select the Google Calendar icon.
- From the right menu, use the Date range, Calendar, and Search filters to find the events you want to add.
- Select the events you want to add.
- Select Add to invoice.